Executive Assistant
Location: Galashiels
Salary: Grade 5 (£26,038-£30,505)
Contract Type: Full Time (1FTE), Fixed Term (18 Months)
Rewards and Benefits: 28 days annual leave, increasing to 33 days per year after 5 years service, plus 9 buildings closed days for all full time staff (Part time workers should pro rata this by their FTE). Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.
Detailed Description
The School of Textiles and Design is looking to appoint an enthusiastic and experienced administrator to undertake the role of Executive Assistant to the Executive Dean and the School senior leadership team. The role will provide a range of key duties, including diary management, meeting and event organisation as well as the provision of broader administrative and operational support for the School’s activities at the Scottish Borders campus.
The role of the Executive Assistant to the Executive Dean is critical and complex, supporting the leadership team in their multi-faceted positions, and co-ordinating administrative and operational duties at School level. Reporting to the Head of Operations, the successful candidate will provide comprehensive executive and administrative support to the Executive Dean and senior leadership team, ensuring meticulous planning and attention to detail in all tasks and responsibilities.
The role is based at the Heriot-Watt Scottish Borders campus in Galashiels and sits within a wider Student and Academic Support Centre, with the role holder expected to support School and campus activities as required.
We welcome and will consider flexible working patterns e.g. part-time working and job share options.
Person Specification
Essential
Educated to SCQF Level 6 or similar or equivalent experience
Recent experience of working in an Executive Assistant, or comparable role, in an organisation of comparable scale and complexityEvidence of a strongly developed awareness of customer service.
Experience of servicing high-level committee meetings and formal minute taking
Experience of developing and reviewing administrative processes and systems
Excellent verbal and written communication and interpersonal skills, with tact, diplomacy and sensitivity across a wide range of people at all levels in and outside the University
Excellent organisational and time management skills, with the ability to prioritise a diverse and changing workload
Highly proficient in the use of relevant IT packages, including SharePoint
Ability to manage multiple busy diaries at the same time
Demonstrable professional and proactive approach
Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
Desirable
Relevant experience of administration, preferably in a higher education environmentPrevious experience of working in line with corporate policies and procedures