Part-Time Administrative and HR Assistant
Part-Time Administrative and HR Assistant
Salary: £35,000 pro rataJob Type: Permanent, part-time (3-days per week), flexible
Location: London office
Eligibility: You must be eligible to work in the UK
Reporting into the VP of Operations, the Administrative and HR Assistant will support the human resources department by handling a variety of administrative tasks. These duties include maintaining employee records, assisting with recruitment processes, managing all employee benefits, and creation of HR documents such as employment contracts and policies - this role involves strict confidentiality and discretion in dealing with sensitive employee matters.They will also help coordinate employee onboarding/offboarding, assist in communications between staff and HR, and ensure compliance with company policies. This role will also involve working closely with the Executive Assistant to the CEO & COO in supporting the wider executive team on an ad hoc basis.
The ideal candidate will have previous experience in an administrative role.
This is a 3-day-per-week role, which can be 3 full days or spread across 5 days, with at least 2 days in the office.
Primary tasks and objectives
Administrative & HR Duties:
- Maintain employee records (digital and hard copies)
- Update and maintain HR databases and personnel files (e.g. new hires, holiday, leavers and sick leaves, attendance)
- Assist in global payroll preparation by providing relevant data and being point of contact
- Managing all employee benefits - ClassPass, Pensions, Group Life Cover, Private Healthcare, and employee policies
- Managing annual leave system
- Manage the recruitment process by working with agents to post job ads, manage applications, arrange interviews, check references and assist with the documentation and production of contracts
- Manage and carry out the onboarding and offboarding process for new and exiting employees
- Support employee requests for information
- Maintain and update the employee intranet
- Assisting with annual appraisal process
- Producing reports
- Undertake other administrative tasks and duties as assigned by the VP of Operations Executive Assistance
Executive Assistance:
- Assist with the preparation of company wide meetings and events
- Assist the Executive Assistant with recording and updating of action items resulting from executive meetings
- Assist with the preparing of agendas, documents, research and communications
- Assist with collection of information required for the drafting of contracts and legal documents
- Help coordinate monthly reporting
About Us
At Spitfire Audio, our vision is to make the world sound exceptional. We are on a mission to bring the true character of sounds, instruments, and spaces to as many people as possible. As the leading creator of sounds and sample libraries for music makers, Spitfire Audio specialises in recording real instruments played by top musicians in the world’s leading recording studios to create the best sounding virtual instruments.Our products are developed in collaboration with groundbreaking partners, including exceptional composers, musicians, and recording studios. Users gain access to the sounds of iconic institutions such as Abbey Road Studios, AIR Studios, and the BBC Symphony Orchestra.
Our products are utilised by music makers worldwide, with our sounds featuring prominently in 9 out of the top 10 Hollywood films, as well as numerous Oscar, Emmy, BAFTA, and César award-winning projects.
Apart from joining a wonderful team and friendly company culture, you'll have access to a range of benefits, including a Pension scheme, Private healthcare, including a range of pre-claim benefits, Life insurance policy, Income protection policy, WeCare 24/7 mental health support service, 25 days holiday a year plus UK Bank Holidays, Employee Benefit Membership Discounts, National Cycle to Work scheme, Health & fitness app ClassPass, and lots of Company social events.