Personal Assistant

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

A great opportunity has arisen for an experienced and proactive administration assistant to join the Head of Nursing and Senior Nursing Team in Princess of Wales Hospital.

The successful candidate will be required to provide comprehensive and confidential administration support to the Head of Nursing, Lead & Senior Nursing Team within the and administrative support to the wider Nursing Team.

The post holder is required to provide an effective and professional service by communicating with other directorates, divisions and stakeholders, both internally and externally and will be required to produce work to deadlines whilst ensuring compliance with Cwm Taf Morgannwg University Health Board policies.

If you are enthusiastic and motivated and want to make a difference, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.

This is a key role in the effective running of a multi-Disciplinary team with lots of opportunities for development.

Knowledge and experience are required in a range of personal assistant and office responsibilities, including; diary management, setting up meetings, PA support and inbox management, with project support as and when required.

• Attend meetings to take and transcribe informal and formal minutes, ensure production of minutes and onward distribution in agreed timescales.
• Manage the preparation and distribution of agendas and papers for internal and external meetings/events/ etc.
• Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover as and when required
• Provide comprehensive project support to the team ensuring communication between directorates, divisions and stakeholders.
• Collate relevant information to ensure the designated individual(s) is prepared for any deadlines, meetings, presentations, talks, seminars, conferences and discussions.
• Monitor and manage relevant papers and documentation, using a brought forward system.
• Manage, organise and support the planning of complex meetings, events and conferences, including delegating duties as necessary, booking venues, arranging equipment and refreshments, preparing packs and registering attendees.

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person specification

Qualifications

• Educated to undergraduate Diploma Level or possess equivalent skills, knowledge and experience

Experience

• Strong office administration/ secretarial skills

Skills

• Excellent verbal and non-verbal communication skills

If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.