[ref. l9882020] Administrative Assistant

Administrative Assistant

Healthcare Comms Agency

12 month FTC

Part Time (4 days/week) or Full Time

London (onsite)

£32K

The new Admin Assistant will report directly to the Admin Manager, and will need to be autonomous and hit the ground running. This role can either be part time 4 days p/w or full time.

Responsibilities:

• Support and report into the Amin Manager with business wide admin tasks where necessary
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Provide ad hoc support around office as needed
• Compile and deliver onboarding schedules for new starters
• Proactively manage diaries for assigned Senior Leaders
• Arrange and coordinate meetings
• Arrange travel, including visa applications, flights, hotel bookings and expense reimbursement
• Manage, log, and track invoices and coordinate internally and with third parties
• Complete accurate data entry into internal management information systems
• Organise team events and birthday cards for team members
• Create PowerPoint presentations when required
• Ensure cleanliness and functionality of the office, meeting rooms, and kitchen
• Uphold the client’s company values at all times

Experience:

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite
• At least 2 years previous corporate office experience