Operations Administrator

Job Type: Part-time (3 days/21 hours per week, flexible)

As an integral team member, you will enable their staff to focus on strategic priorities by efficiently managing day-to-day operations.

Key Responsibilities:

• Board Meetings: Organise and coordinate Board meetings, including scheduling, agenda preparation, and document distribution.
• Record Keeping: Maintain accurate records of Board proceedings and assist with statutory filings and reports.
• Strategic Support: Provide administrative support for strategic planning processes and the leadership team.
• HR Administration: Manage HR tasks such as maintaining personnel records, processing payroll documentation, and managing employee benefits.
• Financial Administration: Handle financial tasks including processing payments, invoices, and staff expense claims.
• Programme Support: Assist with programme delivery through scheduling, communications, and record-keeping.
• Funding Records: Maintain accurate records of funding applications, bids, and proposals.
• Website Management: Update and maintain the organisation’s website and manage external inquiries.
• Data Systems: Oversee the maintenance and security of data systems, ensuring GDPR compliance.
• Safeguarding Training: Organise safeguarding training for staff and volunteers, ensuring compliance with data protection regulations.

Required Skills & Qualifications:

• Proven experience in administrative roles with strong organisational and multitasking abilities.
• Excellent attention to detail for accurate record-keeping and communications.
• Strong communication skills to engage effectively with staff, volunteers, and external stakeholders.
• Proficiency in ICT systems and software, including word processing, spreadsheets, email, databases, and CRM systems.
• Qualification in Business Administration, Office Management, or a related field, or equivalent professional experience.

Desirable Skills & Qualifications:

• Experience in coordinating volunteers or supporting community projects.
• Experience with logistics and event organisation.
• Familiarity with Salesforce CRM system.
• Knowledge of data protection principles and practices.
• Personal or professional experience with disability or neurodivergence.
• Degree-level qualification or equivalent professional experience.
• Certification in Data Protection (GDPR), CRM Systems, or Financial Administration.

Benefits:

• Fully remote with flexible working hours.
• Opportunity to work in a supportive and inclusive environment.
• Engagement in professional development activities.
• Being part of a team that values collaboration and positive impact.

To apply for this Administrator position, please submit your CV.