Performance and Operations Manager (Band 7) | North Bristol NHS Trust - ref. b11128119

The Bristol Centre for Enablement (BCE) isseeking a motivated and inquisitive Performance and Operations Manager. Responsible for the effective management of patient related performance for the six services at BCE, you will oversee the administrative teams to ensure high quality scheduling of patients within services with proactive patient level management of pathways.

This role is at the heart of BCE's service development and excellence. Strong attention to detail with a focus on being better tomorrow than today will therefore be vital.

Using the Trust's continuous improvement model, you will act as the lead for service improvement in operational processes; to improve performance and support the delivery of high quality, patient centred care. Refined and sensitive people management skills coupled with the drive to see tasks through to completion is crucial.

Suitable for an experienced, improvement focussed manager looking for opportunities to enhance and develop their skills further.

• Work closely with Service Leads and colleagues in the services to plan and co-ordinate resources to ensure achievement of access targets in line with Trust objectives.
• Lead performance huddles across a workforce of 100 + staff, including boards and action logs aligned to business plans and ensure engagement from all levels of staff.
• Lead workshops to teams across BCE on complex and sensitive service continuous improvement, often using skills to motivate, engage and encourage staff to adapt existing working practices.
• Act as a key member of the BCE senior management team and deputise for the General Manager on designated projects.
• Engage with external bodies such as commissioners and customers (Gloucester Wheelchair Services) as part of managing and improving service performance.
• Lead service improvement in operational processes; reporting to the General Manager, you will lead on projects and initiatives as identified by senior managers and by you.
• Be responsible for analysing and monitoring demand and capacity for services, ensuring that the Trust achieves its key performance objectives and that patients are managed in line with Trust policies and national standards for booking.

Dedicated to supporting patients with complex disabilities to be more independent, the Bristol Centre for Enablement has over 100 passionate and engaged staff and provides local and regional assistive technology services across the South West (Wheelchairs and Wheelchair repairs, Orthotics, Prosthetics, Communication Aids and Electronic Assistive technology).

Our services are highly specialised with teams of experienced professionals working across the region to provide bespoke equipment patients' use daily to facilitate active living.

The centre operates its own software supporting the six services with PAS, stock management and procurement and captures activity delivered in Trusts, schools, primary care and domiciliary locations.

Located at Patchway, away from NBT's main hospital site, BCE is close to the Mall at Cribbs Causeway with excellent access to parking, public transport and main roads (M5, M4). The area has excellent shopping and restaurants. There are two other locations, Plymouth and Cheltenham, from which staff deliver regional services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Line management of 6 administration teams operating in separate services with individual complex processes.

Leadingon the management and analysis ofpatient performancefortheservicesandmonitoringofkeyindicators.

Managementofkeyperformancemeasures (RTT) including presentation of complex data sets to varied stakeholders including weekly divisional PTL oversight meeting.

Proactivepatientlevelmanagementofpathways ensuring appropriate actions are undertaken across the service to maintain and improve service delivery.

Be responsible for the Administration Budget at BCE, regularly reviewing of budget statements and making adjustments to achieve value for money.

Communicating sensitive and highly complex performance data to diverse and hostile staff and patient groups.

Developingsystemsandreporting from BCE’s management software for all staff to support performance improvement.

Identifying and implementing service improvements to have positive impact on KPI’s.

Leading highly compleximprovementprojectsacross multiple services within BCE impacting on both short and long term delivery.

Leadingperformance improvementhuddles across services, aligned to business plans. This will require communicating highly complex and multi factorial data sets enabling clear decision making to be formed based on evidence.

Workingcloselywithservice leads andmanagerstoproactivelyrespondtochallengesoftheservice requiring influencing skills to ensure conflicting priorities can be appropriately determined.

Ongoing planning, reporting and monitoring stock taking in all services and locations as required.

Working closely with service leads to establish and manage patient reference group incorporating coordinate patient feedback and analysing data to inform service improvement and redesign.

Work closely with IT to provide oversight of BEST, BCE’s management software.

WorkingwithITandBusiness Information teamstomakefulluseofavailabletechnologiesandtoolstoimproveserviceperformance.

LeadingonDNAreduction,includingmonitoringperformance,proposingimprovementstotheprocessandfinalsummaryreportshowingresultsandfinancialgains.

Producingforwardlookingreportsandactionplans.

Participatingas a member of the operational management team of BCE andinthe BCE ‘Manager of the day’ rota.

Development of local operational policies and SOP’s across the service to enable appropriate delivery of priorities.

Contributingtodevelopmentof complexstrategic multi serviceplanningincludingsettingtrajectories, capacity planning and management.

Ensuringappropriate datavalidations through analysing patient data across multiple services and liaising with service leads.

LinemanagementofadminstaffincludingallaspectsofHRandleadership. This would include signing off temporary staffing time sheets where required.

LeadingonprojectsandinitiativesasidentifiedbyGMandthepostholder.

ShadowingkeyroleswithinDivisionandtheTrusttogaincomprehensiveunderstandingofinterconnectionsbetweendepartmentsandroles.

WorkingcloselywithanddeputisingforGMatdepartmental,divisionalandtrustlevel.

This advert closes on Monday 4 Nov 2024