Accounts Payable Assistant
A bit about the Finance Department: The Finance Department is responsible for maintaining the financial integrity of the company. Within this team, the Accounts Payable function ensures that supplier invoices and payments are processed efficiently, queries are resolved, and processes are continuously improved for better efficiency and accuracy.
What you’ll be doing:
- Invoice Processing: Validate and process invoices/credit notes, ensuring correct coding and timely payments.
- EDI File Management: Check, process, and reconcile EDI (Electronic Data Interchange) files, rejecting and explaining files that do not meet standards.
- Manual Payments: Register manual payments on the banking system, monitor approvals, and post transactions once cleared.
- Supplier Queries: Address supplier payment queries by phone or email, providing remittance copies or payment process explanations.
- Payment Runs: Manage weekly and monthly payment runs, ensuring adherence to payment terms and raising discrepancies.
- Month-End Reconciliations: Assist with month-end reconciliations and ensure issues are resolved before deadlines.
- Process Improvements: Proactively review and suggest improvements in processes, raising efficiency suggestions (Kaizens).
- Ledger & SAP Maintenance: Update the purchase ledger and SAP, performing ad-hoc tasks as needed.
- Training & Support: Provide coaching to colleagues using practical experience and knowledge.
- Confidentiality: Maintain strict confidentiality and ensure that sensitive documents are securely stored.
How you could stretch this role:
- Continuous Improvement: Take ownership of process improvement initiatives, identifying cost-saving opportunities and efficiency gains within the Accounts Payable function.
- Cross-Department Collaboration: Work closely with other teams to ensure smooth resolution of any interdepartmental queries
Experience you’ll gain:
- Exposure to advanced accounts payable systems such as SAP and Kestrel.
- Skills in managing payment processes, reconciling transactions, and ensuring compliance with financial policies.
How we’ll support you:
- A full KINTO induction
- Provide a great learning opportunity to develop the core skills required to excel in the role.
- Give you the space and opportunity to be your whole self at work.
- Foster a learning culture, providing you with clear and constructive feedback, and encouraging you to do the same.
What you’ll get to own:
- End-to-End Invoice Processing: Responsibility for the full cycle of invoice validation, processing, and payment, ensuring accuracy and timeliness.
- Supplier Relationship Management: Managing queries and ensuring smooth communication with suppliers regarding payments, remittance, and issue resolution.
- Payment Runs: Overseeing weekly and monthly payment runs, ensuring that all payments are processed according to schedule and addressing any discrepancies.
- Experience: Proven experience in Accounts Payable and proficiency with BACS processing.
- Systems Knowledge: Experience with Kestrel and SAP is desirable.
- Excel Skills: Intermediate-level Excel skills, including Vlookups and Pivot Tables.
- Highly Organised: Ability to manage time effectively and prioritise workload.
- Attention to Detail: Achieving accuracy in transaction processing and issue resolution
- Communication: Strong interpersonal skills with the ability to explain complex processes clearly.
- Team Player: Willingness to support the team and collaborate effectively.
Proactive: Ability to identify and recommend process improvements.
Benefits- Competitive starting salary
- Bonus earning potential
- 25 days holiday + 8 days bank holiday
- Great pension scheme starting at employee (EE) contribution of 4% with an employer (ER) contribution of 11%. This can flex up to 6% EE contribution and 15% ER contribution
- Company Car Scheme following passing of probation
- Private Medical Cover
- Life assurance scheme
- Discounts on different retailers
- Wellbeing hour each month
- Discounts on Toyota & Lexus cars
- Volunteer Days
- Wellbeing events
- Employee assistance programmes
- Free fruit in the office
- Free onsite car parking
- Working Hours 37.5 per week Monday - Friday
- Hybrid working policy 2 days from home each week should you want to
KINTO UK is an equal opportunities employer. We welcome applications from anyone who is excited by the opportunity of joining us and will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran, neurodiversity status or disability status.
OUR RECRUITMENT PROCESS
At KINTO we value everyone and are pleased to be recognised as a Disability Confident Employer, which is a national standard that ensures our processes are accessible to all.
For this role we follow a 1st and 2nd round interview process with a member of HR and the hiring Manager/s. The interview will be via Teams and/or Face to Face, so that we ensure you have the best experience.
Everyone is unique, and that means what works for some may not work for everyone. When it comes to recruitment, please do let us know if we can adjust our process to be meet your accessibility needs.
Some examples of how we might be able to help are listed below:
- Providing a copy of interview questions before the interview
- Organising a time and location that best suits you
- Allowing additional time for the assessment and interview
We are happy to review any adjustment on a case-by-case basis, so please let us know how we can support you to be your best self.
On the job training will be provided, we recognise we all learn differently, and we want to ensure that our training will suit your learning style. We are open to talking to you about how we can make learning your new role in the most positive way.