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• Act as the company receptionist and greet and manage visitors and deliveries.
• Manage the admin inbox and answer the main company telephone line.
• Vehicle log management, V5, Tax, MOT, servicing etc.
• Complete driver checks across the business.
• Liaise with ICT provider to resolve IT issues, order new/replacement IT equipment, set up and manage ICT accounts.
• Day to day administration of insurance including updates, claims, organising repairs, temporary hire etc.
• Source and order Personal Protective Equipment (PPE) and manage issue and return of PPE.
• Maintain the appearance of the reception and surrounding areas.
• Manage mobile phone contracts, data, and devices.
• Ensure all facilities consumables are maintained and ordered when needed inc. water, toilet roll, refreshments, stationery.
• Organise and book training, accommodation, travel, meeting rooms as required by the business.
• Undertake facilities checks e.g. legionnaires, meter readings MADP/EREL.
• Maintain pipeline inspection records.
• Monitor and order fuel for the company.
• Support the induction of new starters in conjunction with the HR team (including Right to Work checks, uniform/PPE, ordering of new equipment).
• Monitor the sign out and in of equipment.
• Act as administrator for systems such as Procurement Express (with support from the Finance Manager), Sign In App, Gates etc.
• Produce weekly reports for KPIs.
• Create purchase orders, delivery notes, source product and contractors, set up new suppliers and accounts with support from relevant areas of the business.
• Act as support to organise, book and record sample analysis using Smartsheet.
• Provide administration support for all departments where required.
• Provide cover for the Executive Assistant in their absence.

• Previous experience in as an administrator or similar role is preferable
• Customer Service skills
• Excellent telephone manner
• Confident with a positive outlook
• Relationship building
• Proficient in Microsoft office, in particular good Excel and Word skills
• Numerate
• 5+ GCSEs grades 4+ or equivalent, including Maths and English Language

• Able to work effectively in a cross functional team.
• Open to learning new skills and taking on board feedback from stakeholders.
• Comfortable building relationships internally and externally.
• Ability to solve problems and implement effective solutions.

Monday to Friday, 08:30 to 17:00 with 30 min break.

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Application question(s):

• Do you have previous experience as an administrator or in a similar role?

Education:

• GCSE or equivalent (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person