Payroll & HR Coordinator

This position requires strong attention to detail, excellent organisational skills, and the ability to work efficiently in a fast-paced environment. You will collaborate closely with HR team members and other departments to ensure that payroll is processed accurately and timely, and that HR practices align with both legal requirements and firm policies.

Key Responsibilities:

• Payroll Administration:
• Manage the bi-weekly payroll process for all employees, including lawyers, paralegals, administrative staff, and partners.
• Ensure accurate calculation of salaries, bonuses, deductions, and adjustments.
• Handle payroll discrepancies and resolve issues promptly, maintaining confidentiality and professionalism.
• Ensure compliance with federal, state, and local payroll laws and tax regulations.
• HR Support:
• Assist in onboarding new employees, including preparing paperwork, conducting orientation, and ensuring all necessary documents are completed.
• Maintain employee records, including HRIS data entry, updates, and file management.
• Process employee benefits enrollments, changes, and terminations in collaboration with external vendors.
• Provide general HR administrative support, including drafting letters, preparing reports, and assisting with HR projects.
• Compliance & Reporting:
• Ensure accurate filing of payroll taxes and regulatory reports (W-2, 1099, etc.).
• Assist in year-end audits and ensure all payroll records are accurate and in compliance with applicable laws.
• Generate and analyse payroll reports to ensure accuracy and identify any discrepancies.
• Employee Relations & Communication:
• Serve as a point of contact for payroll and HR-related inquiries, providing excellent customer service to employees.
• Communicate policy updates, benefit changes, and other relevant HR information to staff in a timely and clear manner.

Qualifications:

• 2-4 years of experience in payroll administration and/or HR support, ideally within a law firm or professional services environment.
• Strong knowledge of payroll systems, HRIS platforms, and Microsoft Office Suite.
• Familiarity with federal, state, and local payroll regulations and tax requirements.
• Detail-oriented with excellent organisational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal and communication skills, with the ability to work effectively across departments and at all organisational levels.
• Knowledge of employee benefits programs, including health, retirement, and wellness offerings, is a plus.

What they Offer:

• Competitive salary and comprehensive benefits package.
• A supportive and collaborative work environment with opportunities for professional development and career growth.
• Hybrid work model with flexibility to work remotely several days a week.
• An inclusive, diverse, and vibrant firm culture that values work-life balance.