[ref. a03642521] Accounts Payable Analyst (6 month Fixed Term Contract)
Join our journey to create a new experience for the National Lottery and help us to power change for the greater good.
About us:
We are Allwyn UK, part of the Allwyn Entertainment Group – a multi-national lottery operator with a market-leading presence in Austria, the Czech Republic, Greece, Cyprus, and Italy. We have been officially awarded the Fourth Licence (10-year licence) to operate the National Lottery starting February 2024.
We’ve developed ground-breaking technologies, built player protection frameworks, and have a proven track record of making lotteries better. Our aim is to create one of the UK’s most inclusive organisations – where people can bring the best of themselves, to do their best work, every day, for the benefit of good causes.
Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimisation in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and the individual qualifications.Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
While the main contribution of the National Lottery to society is through the funds to good causes, at Allwyn we put our purpose and values at the heart of everything we do. Join us as we embark on a once-in-a-lifetime, largescale transformation journey to build a bigger, better, and safer National Lottery that delivers more money to good causes.
Purpose of role:
- Reporting to the Purchase to pay manager, responsible for supporting an efficient and controlled purchase to pay process
- Responsible for the accounts payable operations of Allwyn Entertainment Limited (AEL)
- Overseeing the safeguarding of the company’s cash
- Ensuring a robust control environment exists and driving continuous process improvements.
Department Description:
The Finance Operations team is made of the credit and collections team, Purchase to Pay team and the data and insight team.
Responsible for:
- Retailer cash collections of c £40m per week
- The accurate and timely distribution of c 25k invoices per week
- Managing and monitoring credit exposure to minimise bad debt risk
- Ensure business adherence to the credit policy
- Ensuring all suppliers are paid accurately and in a timely fashion
- Ensure business adherence to the P2P policy
- Ensure all business expenses are paid to employees in a timely fashion and inline with policy
- Ensure retailer master data in up to date
- Ensure SAP entries are audited and validated
Team Description:
- The Accounts Purchase to Pay function is immensely important as it controls a significant amount of the company’s outbound payments.
- Responsible for:
o Processing vendor invoices (3 way matching)
o Managing all Vendor related payments
o Query resolution management
o Vendor Account reconciliations
o Travel and Expenses management and reporting
o Supporting cost management and cash flow forecasting
o Enforcement of P2P process across the business
o Maintaining positive internal and external relationships
Key accountabilities:
- Assisting the Purchase to pay team and their day to day operations
- Accurate process of all vendor invoices with 3 way PO matching
- Ensure that AP shared mailbox is monitored and queries responded to in a timely manner
- Assisting the weekly payment runs and cash flow forecasting relating to vendor payments
- Responsible for monitoring exceptions to P2P policy and maintaining controls
- Ownership of the payment and reconciliation of creditor accounts
- Assisting the company’s expenses system (CONCUR)
- Supporting with month end processes and reporting
- Supporting the wider business in regards to P2P and best practice
- Review current procedures and recommending process improvements
- Assisting the Accounts Payable Manager with any ad hoc projects
- Preparation of manual payments
Requirements
Skills & Experience:
- Proven experience of working in an purchase to pay function for at least 3 years
- Demonstrable track record of improving process and controls
- Excel and systems experience necessary
- Able to forge strong relationships across the business
- Excellent communication skills and confidence to provide constructive challenge where necessary
- Strong attention to detail
- Experience of using SAP
- Must be self-motivated and self starting with ability to multi-task and effectively manage own workload,
- Strives for excellence and continuous improvement
- 34 days paid leave (This includes bank holidays)
- 2 x Life Days
- 4 x Salary of Life Insurance
- Pension: We’ll contribute 8.5%
- BUPA
- £500 wellness allowance
- Income Protection