Part Time Operations Administrator

My client is seeking a Part Time Site Operations Administrator to provide comprehensive secretarial and administrative support to the Senior Director and the Site Operations team. This role is integral to the smooth operation and management of our administration systems and processes, ensuring effective communication and coordination across various departments.

Main Purpose of the Job:

• Provide secretarial and administrative support to the Senior Director and the Research Site Operations team.
• Manage and improve administration systems and processes.
• Facilitate meetings, including booking rooms, sending out invites and taking minutes.
• Act as a point of contact for helpdesk tickets for the HRL facility, ensuring timely completion of corrective works and necessary escalations.
• Become the subject matter expert for the OneTrust, Maximo, SAP, and Ariba systems.
• Participate in special projects based on area of responsibility and expertise.

Main Duties/Responsibilities:

• Provide general administrative and clerical support including maintaining contact lists, arranging travel, setting up meetings, and managing documents.
• Undertake HRL Facility Procurement activities, including managing purchase orders and liaising with finance and suppliers to resolve any issues.
• Coordinate vendor risk assessments and financial approval processes through OneTrust.
• Support the research infrastructure by assisting with operational and safety inspections.
• Undertake job-related and safety training as required.
• Perform any other duties as requested by the line manager, including participation in special projects.

Working Relationships:

• Work closely with the Senior Director and other team members.
• Foster working relationships with key service providers both external and within the organisation, including Engineering, Finance, Business Effectiveness, and more.
• Understand and work within the contractual relationships between team and third-party groups.

Experience and Skills Required:

• Educated to GCSE level with A levels or equivalent preferred.
• Training in office administration or a strong administrative background.
• Ability to multitask and prioritise workload effectively.
• Excellent time management skills and self-motivation.
• Outstanding oral and written communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel, Visio, and PowerPoint.
• Ability to work well within a small team and communicate effectively at various levels, including with external suppliers and senior management.

Working Hours are flexible - 20hrs a week - 4hrs a day/5days a week

Benefits:

• Competitive salary and excellent wider benefits package.
• Hybrid working options.
• Electric charging points for Electric/Hybrid vehicles.
• Discretionary Bonus.
• Free onsite parking.
• Subsidised onsite restaurant and coffee shop.
• Learning and development opportunities.
• Retail discounts.
• Well-being & mental health awareness programmes.

How to Apply:

To apply, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.