Project Controls Officer

Our client, a large Defence supplier, is looking for an experienced Project Controls Officer to join their team. The role will operate within a project team at a large secure government department in Cheltenham. You will be based on site full time.

Initial contract will be scheduled to run for 220 days (circa 1 year). Rate is determined by SFIA bands and candidates will therefore be considered for rates depending on their experience:

• SFIA band 2 experience, the maximum rate is up to £300/day.

IR35 STATUS: Inside IR35. Our client has indicated that they intend to operate the engagement as Inside IR35. Candidates would be required to operate through an FCSA registered umbrella company on this engagement. The rates above represent rate payable to the umbrella co.

DEADLINE FOR SUBMISSIONS: 18/10/2024 at 12:00

This role requires candidates to hold current Enhanced DV clearance. As these are for requirements for contract resource, for early start, and due to the timescales to gain new clearances, candidates without current clearance cannot be considered on this occasion.

Role Description

You will act as the link between the Project Management, Commercial, Financial and Contract Management teams and provide the co-ordination to allow these teams to operate cohesively and consistently.

You will play a key role in executing and improving all project management processes to ensure robust and efficient project delivery to a strict timetable; supporting projects across their entire lifecycle and providing key controlling and governance.

• Performing and delivering allocated project tasks, as directed by your Project, Contract Manager or Project Controls Lead.
• Tracking project costs and producing finance reports.
• Ensuring accurate and timely invoicing is carried out.
• Helping ensure compliance with the business’ Project Management Framework.
• Maintaining databases and spreadsheets as directed by your Project or Contract Manager, for the purposes of project control.
• Prompting Project Managers / Project Directors for timely inputs to the finance reports and the project management reports.
• Supporting Project Managers on aspects of financial and commercial processes.
• Help with preparation of management reporting.
• Preparing document templates to a professional standard, giving guidance where necessary on the Stage Gate, as per processes and Project Management Processes (full training to be provided).
• Supporting commercial operation from pipeline management to final accounts.
• Supporting Project Managers with Risk and Issue Management activities and reporting.
• Maintaining and developing excellent professional relationships which can secure repeat business.
• Presenting to clients and key stakeholders in a professional, responsive, and client-focused manner.
• Assistance with client, programme, and financial management of projects.

Skills and Experience

A working knowledge and demonstrable experience in all or some of the following areas:

• Experience of working in a project delivery environment or PMO with a good understanding of structured and agile frameworks & methodologies (e.g. APMP, PRINCE2, SAFe, MSP) would be beneficial.
• Project planning, Scheduling, monitoring, and reporting, with P6, Microsoft Project or JIRA experience desirable.
• Ability to work independently and prioritise tasks.
• Sound Microsoft Office skills, particularly Excel.
• Excellent communication and numeracy skills.
• Ability to show initiative to research information and data and to look for solutions to problems.
• Good interpersonal skills with the ability to converse with a wide range of stakeholders and clients, across a number of disciplines.
• A willingness to occasionally work flexibly from other office locations as required.
• Experience of working with remote teams to deliver common goals.
• Team player.
• Basic understanding and experience of relevant project management suites and awareness of commercial / financial procedures.

• Motivated by successful delivery and interested in a long-term career in Project Management.
• Organised and able to work to deadlines and/or under pressure.
• Take pride in delivering accurate data and MI.
• Customer Focused, delivers a high level of customer service to our external and internal customers.
• Achievement looks to exceed client aspirations and works to goals and manages obstacles.
• Energy, pride and determination in meeting targets and overcoming challenges.
• Initiative, ability to analyse data and situations, break down work into key tasks and activities.
• A passion for developing technically and professionally.

Candidate Eligibility

Candidates must be eligible to work in the UK, this role will not offer Visa sponsorship. Tier 2 – General visas cannot be accepted.

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