PA to Director of Education services

Key to the smooth running of our education services, the role also involves liaison with the administrative team in the services and the charity. The role will require dealing with highly confidential matters with tact and diplomacy. 

To act as first line contact for the Director of Education, ensuring telephone callers, visitors and staff receive a professional response and are dealt with by the appropriate person

To communicate and liaise with staff, parents, governors, trustees, members of the local community and other external parties as appropriate, developing positive and courteous relationships with all

To manage the Director of Education’s diary with confidence and organise his day-to-day commitments To manage all incoming and outgoing correspondence to and from the Director of Education, including drafting letters and emails

To assist the Director of Education by dealing with all administrative functions, anticipating and scheduling meetings, including booking rooms, providing refreshments, preparation of materials and minute taking, in order to ensure their timeliness and smooth-running

To support and contribute to the charity’s responsibility for safeguarding learners, showing absolute confidentiality and discretion at all times To cover routine events or emergencies with equilibrium and confidence.

The ability to keep calm in any situation and to deal with anyone who may be upset or emotional will be an asset Assisting in co-ordinating arrangements for service or charity-wide events, including sending out invitations and collation of replies To work closely with other members of the office and administration team, supporting their work, attending meetings and covering for absent colleagues as required

To undertake training and development relevant to the post and in line with the charity’s priorities Undertake any other duties as may be reasonably required by the Director of Education