[ref. q26214001] Finance and Administration Officer
NHS Jobs Wigan
The post holder is the administration and financial support for the Head of Business and Community Estate and Head of Facilities and is effectively responsible for directing or actioning queries in their absence. The post holder is required to manage and maintain the diary for the Head of Business and Community Estate and Head of Facilities.
Organise meetings with external contractors, suppliers and internal staff, ensuring the appropriate rooms are booked. Arrange meetings; agree agendas and minute take at meetings with the Head of Business and Community Estate and Head of Facilities and prepare/distribute relevant information.
Produce budget reports from the internal accounting system (DFM) relating to the E&F directorate budgets, including detailed ledger detail and sensitive staff payment information. Collate all relevant Finance information, onto an Overview sheet for analysis by senior managers.
Management of requests for changes of accommodation across the Trust. Liaise with Support Services Manager on new requests for accommodation and clinic availability. Track progress of move requests and report any problems to the Head of Business and Community Estate.
Liaise with external removal companies to arrange the removal of equipment. Liaise with Support Services Manager with regard to monitoring of non-attendance of clinical rooms. Liaise with Head of Business and Community Estate regarding annual recharges to tenants and invoice and monitor accordingly.
Create individual budget spreadsheets for senior managers to assist in scrutinising monthly costs. Action work on their own initiative and without direct supervision, and address queries that would otherwise have to be handed to the Head of Business and Community Estate and Head of Facilities.
The post holder is required to assess, analyse, code and process all Contracted-Out Services invoices, approve and receipt as per purchase order instruction. Analyse discrepancies on invoices/credit notes and contact external companies to rectify errors, and process and approve appropriate credit note requests.
The post holder is required to achieve multiple tasks on a regular basis that require prolonged concentration to ensure effectiveness and accuracy of tasks. This applies to financial information processing, whilst handling constant interruptions from staff and external companies via phone calls, emails etc.
Organise meetings with external contractors, suppliers and internal staff, ensuring the appropriate rooms are booked. Arrange meetings; agree agendas and minute take at meetings with the Head of Business and Community Estate and Head of Facilities and prepare/distribute relevant information.
Produce budget reports from the internal accounting system (DFM) relating to the E&F directorate budgets, including detailed ledger detail and sensitive staff payment information. Collate all relevant Finance information, onto an Overview sheet for analysis by senior managers.
Management of requests for changes of accommodation across the Trust. Liaise with Support Services Manager on new requests for accommodation and clinic availability. Track progress of move requests and report any problems to the Head of Business and Community Estate.
Liaise with external removal companies to arrange the removal of equipment. Liaise with Support Services Manager with regard to monitoring of non-attendance of clinical rooms. Liaise with Head of Business and Community Estate regarding annual recharges to tenants and invoice and monitor accordingly.
Create individual budget spreadsheets for senior managers to assist in scrutinising monthly costs. Action work on their own initiative and without direct supervision, and address queries that would otherwise have to be handed to the Head of Business and Community Estate and Head of Facilities.
The post holder is required to assess, analyse, code and process all Contracted-Out Services invoices, approve and receipt as per purchase order instruction. Analyse discrepancies on invoices/credit notes and contact external companies to rectify errors, and process and approve appropriate credit note requests.
The post holder is required to achieve multiple tasks on a regular basis that require prolonged concentration to ensure effectiveness and accuracy of tasks. This applies to financial information processing, whilst handling constant interruptions from staff and external companies via phone calls, emails etc.
Receive and process mail and telephone messages on own initiative as far as possible or in accordance with instructions. General administration (production of papers, reports, etc.) that is required for the effective management of meetings. Work flexibly with the other staff to maintain an efficient service, especially in times of absence ie annual leave and sickness absence.
Search Consultancy LTDLiverpool, 12 mi from Wigan
Senior Pension Administrator - Financial Services
Full Time + Perm
No evenings or weekends!
Liverpool
Up to £35,000
Are you passionate about providing world class administration? Do you have strong knowledge of the Financial Services industry? Want...
Manchester, 17 mi from Wigan
as needed.
Key Experience:
• Experience working within financial administration, preferably in an education setting.
• Excellent numerical and analytical skills, with great attention to detail.
• Proficiency in using financial software.
Candidates...
HR GOLiverpool, 12 mi from Wigan
to 2 days a week from home
Salary: £26,800 - £35,000
We are seeking a Pensions Administrator on behalf of our financial services client, for positions available in Liverpool. This role offers a hybrid working model and ensures you get weekends...