Medical Secretary

ADDITIONAL TO BAND 2 SECRETARIAL SUPPORT OFFICER To provide a full range of confidential secretarial/administrative support to supporting clinical staff, working with minimal supervision To undertake typing and distribution of clinical and other patien related and general correspondence, dictated by Consultants and supporting clinical staff, to achieve Trust standards of accuracy and timeliness To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required, including making appointments, giving non clinical advice, onward referral to relevant department etc To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with Trust and/or departmental standards and processes To book investigations and any necessary follow-up appointments, as directed by clinical staff, ensuring test results are presented to medical staff on receipt, where these are not available electronically To maintain accurate patient and GP details on the Trusts central and local Patient Administration and Clinical Systems, as required To ensure patient information is bar-coded correctly for scanning into the electronic clinical document management system ECDMS To manage electronic diaries, as required To support arrangement of on call rotas, as required To organise meetings, including arranging venues, preparing agendas, collating and issuing papers and attending for taking and production of minutes, as required To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements To prioritise own workload to meet the needs of the patients and Consultants and ensure all deadlines are met To support new and/or less experienced staff, as directed by line manager/head of service To provide cover as required during absence of colleagues