Charity Finance Manager - Torquay
Create effective relationships with your colleagues, collaborating and working jointly to deliver growth, excellent levels of service and financial education Work closely with the appointed accountants and auditor in maintaining records to meet legal and tax requirements Networking with other Charity Finance professionals to improve our Charitys systems and practices Working with the Charity team to plan and oversee all the Charitys income generation, including service contracts, fundraising and social businesses Engage with the NHS Charities Together and HFMA to understand upcoming legal changes and impact on Charity operations, delivering plans to remain compliant with the Law Present quarterly reports on Finance, Legal, Compliance, Risk and other Control matters to the Charity Committee.
Present emergency reports to the Associate Director of Communications and Partnerships as and when needed to immediately highlight any gaps in funding and to determine suitable plans of action and/or mitigation Work with the Trust Finance team to ensure that the Charity is adhering to finance policies, procedures and processes, and implement any changes where appropriate Discuss complex financial queries with staff, suppliers and customers, including reasons for delays in payment and other sensitive issues Provide advice on complex financial and corporate issues to non-financial managers and negotiate with NHS and external organisations over costs and service issues Key working relationships include: Chair of Charity Committee Associate Director of Communications and Partnerships Fundraising and Partnerships Manager Charity Accountant Senior colleagues in the finance team Communications and engagement team Members of the Charity Committee Investment fund managers Auditors Bank fund managers within our organisation fundraisers, donors, corporate sponsors third party suppliers.
Work with the Associate Director of Communications and Partnerships to set the financial strategy for the charity ensuring congruence with the Trust organisational strategy and the Charitys Fundraising Strategy Work with the charity team and fund managers to forecast income and expenditure Prepare the Charitys annual budget working closely with the charity team and the Corporate Trustees finance department Prepare the end of year statutory accounts and the financial pages of the Charitys annual report Ensure that audit recommendations are considered and responded to in a timely manner Support grant applications in preparation of business cases and monitor the performance and impact of grants Manage the Charitys reporting and finances ensuring that effective and appropriate processes, controls, safeguards and financial risk management procedures are in place and being followed.
Provide financial management reporting, grant reporting and reporting of KPIs to the Charity Committee, Corporate Trustee and Associate director of communications and partnerships Support the charitys fundraising strategy, planning, service delivery and income generation, ensuring effective processes are in place for resource allocation, cost control and performance monitoring Oversee all gift aid reclaims Co-ordinate all audit, accounting and taxation services and provide advice to the Charity on statutory and financial reporting for audit/independent examination in line with SORP regulations Ensure that all audits, annual reports and returns to the Charity Commission are completed accurately and on time by working closely with the appointed auditors Work with the Charity Committee and Corporate Trustee finance team to ensure that the necessary accounting processes and reporting systems are in place Ensure that regular reviews take place with the investment managers as directed by the Charity Committee Creating positive relationships and treating all staff, volunteers and members of the public with dignity and respect, adhering to NHS values and the Charitys fundraising principles and aims, adhering to equal opportunities and diversity statements and policies.
Assisting and supporting the Fundraising and Partnerships Manager in delivering the fundraising strategy. Maintain a single source of fund reporting including fund number, balance, name, purpose, fund holder name, directorate, classification etc.and continually maintain for accuracy Produce monthly non-pay budget accounts and balance sheets Define and implement regular operational reporting from financial software to enable decision making and benchmarking performance with other NHS charities Manage and report on income types and ensure compliance with terms for legacies, grants and charity law Ensure that all income is received and all expenditure is properly authorised and paid Ensure that financial information is processed in accordance with Charity procedures and investigate highly complex enquiries Monitor Charitys cash processes to minimise risk and ensure management within guidelines and Trust policy Prepare and produce work papers in accordance with statutory, NHS and Charity Commission requirements and assist in the finalisation of the annual report and statutory accounts Actively manage case flows and investments as well as legacies.
Liaise with auditors and Trust staff to resolve all queries relating to work papers and investigation of issues arising from work papers Develop and renew contracts and service specifications, and monitoring and evaluating contracts Lead on procurement and overseeing any supply chains.Ensure that Charity staff are aware of and comply with the Trusts Standing Orders, Standing Financial Instructions and codes of conduct Liaising with payroll to support the staff lottery and on financial information as required To be responsible for ensuring the robust and effective running of financial systems and records to ensure the financial integrity of the Charity is maintained To support the effective use of Donofy Work with Charity Team on creating annual budgets, targets, spends and planning processes as agreed by the Charity Committee.
Monitoring and controlling performance against budgets on a regular basis for all the Charitys projects. Providing financial information for use by managers in planning and controlling the work of the Charity, including budgets and management accounts.Ensure that all data within the Charity is handled confidentially and with regard to the Data Protection Act, especially records relating to donors and fund advisors. Allocate and apportion income, interest, dividends, central costs, gains and losses from investments to individual funds and maintain an average balance register for this purpose.
Ongoing review of other NHS Charities for comparison of financial performance, in order to drive improvement in investment performance and reduce Charity operating costs etc. Ongoing review of changes in Charity Law to deliver plans for our Charity compliance.
Assist or delegate for the Associate Director of Communications and Partnerships as required for any Charity information, finance and control matters, and participate in development of Charity strategies and objectives in respect to information and control requirements.
Responsible for overall management and performance of Charity finance team. Lead the consolidation and reclassification of the 180 existing funds to ensure compliance with Charity Law and donor wishes, and provide a full reconciliation to the Charity Commission for approval.
Establish and monitor the operational budget for the Charity, identifying and reporting on key performance indicators to ensure any required corrective action can be taken in a proactive and timely manner. Review, update and manage the Charity processes and templates (spend etc.) and deliver financial training to divisional leaders, fund holders and managers to ensure adherence across the Trust.
Maintaining a professional and confidential approach to work at all times. Actively participating in regular supervision sessions and team meetings as requested. To be willing to attend appropriate training courses as agreed with Associate Director of Communications and Partnerships.
Working outside normal office hours if required to do so to meet the needs of the service. Carrying out other duties as requested by the Associate Director of Communications and Partnerships.