Property and Space Utilisation Technician
Job overview
To primarily support the Property and Space Utilisation Team in undertaking and providing technical support relating to both property and space utilisation projects across multiple NHS Trusts.
Please note that this post does not meet the pay level required for a Skilled Worker Visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa.In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.
Main duties of the job
The role requires an experienced professional with good organisational and communication skills and ability to provide space management advice based on the health and safety and workplace principles while working towards the Trust’s aspiration of smarter working environments.
In addition, the selected professional will be fully competent in the use of AutoCAD for drawing production and amendments.
This role requires the management and coordination of our space utilisation sensor programme across numerous Trust estate.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire.Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network.These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
Undertake duties specifically pertinent to Property and Space Utilisation Services which would includes communicating with all relevant stakeholders as directed by the department leads.
Be responsible for providing factual data from occupation surveys taken across numerous properties to the Property and Space Utilisation Team to enable them to proactively manage the use of property while aligning to a longer-term vision that fits the Trust service needs.
Be responsible for the overall organisation of the occupation surveys which includes the planned organisation, pre - post communication, along with the physical installation and removal of the devices before collating the data reports for review.
Be responsible for the management and control of the drawings database that the Trust holds for all properties which will manner aligned to the project priorities and be responsible for the communication, installation and delivery of the final reports.
The appointed person will also record information on the latest drawings to highlight which services operate in which building or estate areas. This information will be collated through occupation surveys, routine property inspections include the management of any backlog or implemented capital, estates or property and space projects which are updated onto the latest drawings which are held on the database / register.
Provide drawing production support for the Property and Space Utilisation Team projects that are undertaken. This would include staff accommodation planning within allocated rooms (discussing how the accommodation can be set up to work best for them; talking through various options on building layout.), phasing plans, property boundaries and redevelopment proposals.
Generate a schedule of accommodation by room in Microsoft Excel following the completion of occupation surveys.
Other technical support to the team would be expected on an ad hoc basis and this could include the production of building schedule conditions.
Assist in compiling data to enable the completion of statutory returns including ERIC, Estates components of PLACE, Estates related CQC registration, Premises Assurance Model (PAM) and any other Estates related statutory return.
Person specification
Qualifications
Essential criteria- Educated to degree level in a relevant discipline and/or relevant knowledge and experience.
- Additional general education levels (A Level or GSCE to a lesser degree)
Experience
Essential criteria- Relevant experience in delivery of Smarter Working and space utilisation initiatives
- Project Management and Delivery experience
- Relevant experience of data analysis
- Relevant experience in human management of staff
- Relevant experience in strategic development, policy making
Knowledge
Essential criteria- Knowledge of Smarter Working and Space utilisation practices, procedures and principles in buildings
- Knowledge of the NHS, health care sector
- Health & Safety legislation
- Knowledge of building design (architectural)
Skills
Essential criteria- Excellent communication including verbal, written and presentational skills.
- Strong ambassador in the promotion of initiatives.
- Skills and ability to think creatively with positive and enabling attitude.
- Excellent organisational skills to multi-task on concurrent projects, under tight time frames.
- Resolve challenging conflicts and negotiate priority-based decisions with senior stakeholders.
- Ability to develop strong working relationships
- Report writing skills
- Experience in operating and using Microsoft packages, Outlook, Word, Excel, Access, and Power Point etc Ability to prioritise and act on own initiative
- Review highly complex statistical, usage or deployment data and analyses the data accordingly
Values and Behaviours
Essential criteria- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
- The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants, so we advise you to submit your application early to prevent disappointment.
- We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
- The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
- Communication regarding your application will be sent via email therefore, please ensure you regularly check your spam/junk folder.
- In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
- For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.