Business Administrator

This prestigious client requires someone who is very well presented as you will also be meeting and greeting visitors. Join our client as a Business Administrator.

The Business Administrator will:

• Book meeting rooms, hotels and flights
• Meet and greet visitors
• Obtain equipment such as projectors / flip charts etc. when required
• Provide complete comprehensive administrative support to the team
• Dispatch DHL shipments
• Provide cover for other business administrators and personal assistants
• Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment
• Grant internet access rights to visitors and organise when required safety shoes/overcoats
• Act as a gateway to and from the department
• Deal with IT issues, raise tickets and chase through to completion
• Add order numbers to the relevant trackers at the point the order is raised.
• Maintain SVO/BM trackers
• Work through the 'awaiting release folder' daily to see if any previously raised orders have now been released by finance/purchasing
• When the Purchase Orders have been released by finance print and file the order in open SVO's/PRs/CPRs folder.
• Email the PO to the supplier on behalf of the requestor
• Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing

The Business Administrator will:

• Be self-motivated and able to make decisions without constant supervision
• Able to prioritise workload to meet deadlines
• Good organisation and planning abilities
• High level of communications, both written and verbal
• Able to work under pressure to meet deadlines
• Proven ability to author clear/concise English, strong written/verbal communications skills.
• Strong team player that is self-motivated, reliable, trustworthy and conscientious. Willingness to develop and adopt new initiatives
• PC software abilities including MS Office packages - familiarity with Apple devices is advantageous
• PC communication abilities including use of networks, e-mail, SAP, etc.
• Flexibility to work extended hours if required
• Appreciation of Design is advantageous
• German language skills would be very advantageous
• Excellent English language skills

Vibe Recruit is acting as an Employment Business in relation to this vacancy.