Executive Assistant
Posting Description:
Executive Assistant (Maternity Cover)
Aon UK is currently recruiting an Executive Assistant to join our Global Broker Centre based in London. The Executive Assistant will be primarily responsible for supporting Cyber & Fi Teams including their senior leadership and the wider team with their day-to-day activities; delivering high quality support to the dedicated leader or exec team and enabling leaders to deliver client value and business.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like- Responsibility for organising meetings for both internal and external clients.
- Arranging cost effective travel through Aon systems
- Managing team and individual expenses through the appropriate Aon systems..
- Ensure Travel and Expenses bookings are consistently managed and minimised.
- Pro-actively contribute to satisfaction of line manager and team supported.
- Responsible for providing a support function for other admin on a team basis including holiday cover.
- Responsible for arranging monthly team meetings for each team, take minutes and distribute.
- Responsible for providing support to team leaders/teams for business trips and client visits.
- Responsible for providing admin support to team leaders/ teams including travel, expenses, training, staff information co-ordination and specific projects.
- Provision of diary management for team leaders.
- Providing a flexible service covering ad hoc duties such as organising team events.
- Dealing with Clients first line queries and refer to appropriate team members, when necessary.
- Adhering to best practices business processes as directed by Operations.
- Arranging and facilitating the induction of any new recruits to the team.
- Provide management reporting, as required.
- Adhering to the standards, procedures and best practices of Aon Limited to ensure FCA and other regulatory compliance.
- Responsibility for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests or reputation of any Group Company.
How this opportunity is different
This is the opportunity to work as an executive assistant for our senior leadership team across one of speciality teams within our global broking centre.
Skills and experience that will lead to success- Strong interpersonal skills
- Proven track record of being an Executive Assistant/PA
- Effective communication and presentation skills
- Problem solving skills.
- Ability to work well as part of a team.
- Experience of working in a client facing environment
- Advanced skills in Excel, Word, PowerPoint
- Understanding of compliance and FCA regulation
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law.Please contact us to request an accommodation on ReasonableAdjustments@Aon.com
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
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