[ref. d33116801] Commercial Capabilities, Administrative Coordinator - 12-month Fixed Term Contract

Commercial Capabilities, Administrative Coordinator - 12-month Fixed Term Contract

About Astellas:

At Astellas we are a progressive health partner, delivering value and outcomes where needed.

We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.

We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.

We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.

Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.

The Opportunity:

The Commercial Capabilities Admin Coordinator provides administrative support to commercial, and sales-orientated teams contributing to the smooth running of the departments and helping them achieve their objectives. The role is a part-time position 15 hours per week across 4 or 5 days.

Hybrid Working:

At Astellas we recognise that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.

Key activities for this role:

• Facilitating all aspects of meetings, e.g., room bookings, catering, visitor registration, etc.
• Ensure the appropriate recording of meetings through the collection/publishing of meeting minutes.
• Upkeep of Commercial Capabilities team’s Holiday & Meetings Calendar.
• Back up support for Business Operations for the creation of POs / Contracts and building PowerPoint presentations.
• Ensure process of invoices/expenses following procedure as laid down by Finance & Admin.
• Help support and process expenses and budget tracking for spend in certain cost centres in Commercial Capabilities
• Help support Governance meetings and relevant preparation work, assisting in Divisional Communications and SharePoint/ Teams site upkeep.

Essential Knowledge & Experience:

• Ability to work autonomously as a process lead self-starter.
• Experience with booking taxis, flights, hotels, and events adhering to Astellas procedures.
• Experienced in managing deadlines while offering good attention to detail.
• English conversational and business English.

Education:

• Any Administration Diploma or Certification
• Any Design qualifications e.g., Expert user of Microsoft PowerPoint would be preferable but not essential.

Additional information:

• This is a part-time, fixed-term contract position (12 months) working part-time over 4/5 days.
• This opportunity is in the UK, Addlestone.
• This position follows our hybrid working model. Role requires a blend of home and a minimum of 3 days per week in our Addlestone, UK office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.