MDT Coordinator
Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An opportunity has arisen to join our dynamic and supportive Rheumatology Team based at the Royal Hallamshire Hospital. We are looking for an enthusiastic, highly self-motivated, well organised individual who wish to develop their skills in the provision of an MDT Coordinator.
The focus of the MDT Coordinator role will be to provide a comprehensive administrative service to support and cover the multidisciplinary teams (MDTs) and ensure the effective management of accurate and timely data to enable clinical decision-making at MDT meetings.
Main duties of the job
Coordinating administrative pathways and ensuring an effective process is followed in all areas of work.
Ensuring booking appointments where appropriate, according to the department’s strategy and local standards/policy/procedure and processing triaged referrals. Ensure that deviations from this are clearly explained and recorded.
Working for our organisation
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria- Educated to GCSE standard English Grade C/4 or equivalent qualifications.
- RSA stage III typing/word processing /OCR Level 3 (or equivalent experience)
- NVQ 3 Business Administration or Team Leadership or Customer Care or equivalent qualification / experience.
- ECDL or equivalent
Experience
Essential criteria- Previous MDT Coordinator experience
- Previous secretarial or medical secretarial experience within the NHS
- Working knowledge of Microsoft Office applications. Advanced Minute Taking, IT/Keyboard skills, IT literate.
- Medical Terminology
- Live minute taking.
- Previous experience using Lorenzo, ICE, Aperture, ARC, PFI, PACS,
- Customer Care Training
Skills and Knowledge
Essential criteria- Experience of and proven skill in dealing with members of the public/patients including enquiries and complaints. Excellent telephone manner.
- Experience of working independently or as part of a team in a multi-disciplinary environment
- Excellent organisational skills
- Proven interpersonal and communication skills
- Competent in the use of hospital patient administration systems.
- Competent in capturing and recording data entry to databases e.g. Excel.
- Excellent organisational and time management skills generally and when faced with an unpredictable workload
- Proven ability to prioritise, multi-task, meet deadlines and to have the ability to work under pressure.
- Ability to pay attention to detail, be adaptable and flexible and to be committed to delivering the provision of high quality, effective and safe services for patients.
- Ability to establish and maintain professional relationships with patients, visitors, and work colleagues
- Must be able to prioritise and plan daily workload, including working flexibly when interruptions impact upon completion of daily tasks.
- Communicate sensitively in difficult situations
- Be sensitive to and understand the needs of patients from varying cultural and social backgrounds.
- Must demonstrate attention to detail in a busy office environment
- Ability to use initiative and act independently when required and be responsible for own actions
- Ability to work tight, multiple, and often competing and conflicting deadline
- Ability to problem solve and find creative solutions.
Personal Qualities
Essential criteria- Flexible, reliable & Trustworthy
- Resilient adaptable to change
- Effective written & Verbal communication skills.
- To demonstrate continued personal development
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
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