University College London - Supply Chain Officer
The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.
Job overview
As a Supply Chain Officer, you'll be at the heart of our dynamic supply chain operations. You'll manage the supply of both medical and non-medical consumables across all UCLH sites, handling everything from ordering, receiving and checking to distribution and store room and product management.
Your day-to-day tasks will be varied and engaging, involving problem-solving, investigating discrepancies, and keeping our communication with suppliers and stakeholders running smoothly. You'll play a key role in ensuring our supply chain functions are efficient and effective.
This role is perfect for someone who enjoys staying active, as it involves a mix of walking, standing, pulling, pushing, bending, stretching, lifting, carrying, unpacking, and packing. Plus, you'll have the chance to contribute to exciting department improvement and transformational activities, making a real impact on our services.
Applicants should be hardworking and motivated individuals with good written and verbal communication skills, IT experience, and a good standard of numeracy and literacy. Physical fitness is critical, and while some knowledge of supply chain/logistics practices or experience in the NHS, healthcare, industry, or retail environments is beneficial, full training is provided.You should be reliable, personable, and possess a strong work ethic. The role combines physical and office-based activities. Please note that immigration sponsorship is not available for this post.
Main duties of the job
As a Supply Chain Officer, you will be responsible for ensuring the delivery of an effective and professional supply chain service. This includes managing the supply of medical consumables, non-medical consumables (exclusions are capital purchases, Sterile Services products, and Pharmaceuticals) to user departments across all UCLH sites.
This description is inclusive of all functions defined within the internal supply chain and its associated areas including receiving, checking, receipt, distribution, ordering, store management, maintaining appropriate stock levels and assisting in department improvement and transformational activity.
Your role will also include investigating discrepancies, problem solving, contacting suppliers, conveying information to stakeholders in a timely manner and has an element of physical activity.
Full details are in the attached job description.
Working for our organisation
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas.Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
The range of work undertaken in this role is wide and varied. It is summarised below, but see the job description for full details.- To support and deliver the Trust’s multi-faceted supply chain service.
- To assist the smooth running of the service and provide additional support as required.
- To manage inbound deliveries.
- To manage and check stock levels and place orders accordingly.
- To ensure all roll cages (and packaging) are removed from customer areas when unloading/put away activity is completed and stowed correct in authorised areas.
- To report any non-compliance, inefficiencies or inaccuracies in existing systems/processes to the Supply Chain Supervisor.
- To ensure all store rooms are maintained in a tidy and accessible state ensuring compliance with health and safety.
- To provide excellent customer service and support to all areas of supply chain activity managed under the Procurement and Supply Chain Department.
- To work kindly, collaboratively and empathetically with colleagues, customers and managers.
Please note, due to anticipated high volumes of applications, this vacancy may close earlier than the listed closing date. You are advised not to delay submitting your completed application
Come and be a part of the best NHS trust in England to work for, according to our staff*- UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person specification
Knowledge and Qualifications
Essential criteria- Minimum GCSE pass or equivalent. English and Maths essential. Computer literate.
- Knowledge of Procurement, Supply Chain (inc. material management) methodologies and concepts.
Experience
Essential criteria- Previous Supply Chain/Logistics/Stores experience
- Experience/ suitable skills of working in a hospital and/or healthcare environment.
- Experience in Procurement or related activities
- Experience in using PDA or similar hand-held devices
Skills and Abilities
Essential criteria- Communication and customer care skills
- Attention to detail.
- Time management skills, ability to prioritise workload, reliable & punctual. Must be flexible to changing tasks and able to use own initiative.
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e., NVQ.
- Willing to promote and take further training within the supply chain environment.
- Assisting in delivering good quality service which achieves value added and/ or cash releasing savings.
- Data entry into Microsoft Office (Word, Excel, Outlook) or any other electronic data entry system
- Must be flexible to changing tasks and able to use own initiative
- Experience of and the ability to review and improve existing procedures.
Personal Qualities and Development
Essential criteria- Professional and proactive self-starter that is able to work using their own initiative or within a team.
- Polite, hard-working and goal orientated.
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e., NVQ.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential criteria- Must demonstrate understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS obligations under the Equality Act 2010 and the Public Sector Equality Duties
Specific Requirements
Essential criteria- Must be neat and presentable at all times.
- Knowledge of Health and Safety issues
- Must be passed fit to perform full duties of the post which includes physical effort (e.g lifting and handling requirements) this will be determined through occupational health and any reasonable aids provided where possible.
At UCLH, we have a real ‘One Team’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities.Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.
UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.
We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.
Additionally, UCLH Arts and Heritage’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.
We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.
We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.
This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.
Please note that if you are at present in a training position on the 2016 new junior doctor’s contract and are applying for a Trust doctor role your salary will not be pay protected.
You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.
Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.