Office Assistant
Location: City London (Hybrid – 3 days in office, 2 days remote)
Salary: £35,000 - £45,000 per annum (dependent on experience)
Hours: Monday – Friday, 9:00 AM – 5:30 PM
About the Company: An established and dynamic public relations firm is seeking a proactive and highly organised Office Assistant to join their vibrant team. The company operates in a fast-paced, open-plan environment where collaboration and efficiency are key.This role offers a fantastic opportunity for someone looking to balance office administration with finance-related tasks in an exciting and social workplace.
Job Overview: The Office Assistant will provide essential administrative and accounts support, ensuring the smooth running of daily operations. The role is a 50/50 split between general office assistance and accounting support, requiring excellent organisation, attention to detail, and the ability to multitask effectively.
Key Responsibilities:Office & Administrative Support:
- Coordinate and book restaurants and meeting venues (both onsite and offsite).
- Manage diaries, schedule appointments, and organise meetings for the team.
- Provide general administrative support across all departments.
- Assist with filing, document organisation, and office management tasks.
- Ensure the office environment remains well-organised and fully stocked with necessary supplies.
- Handle incoming and outgoing correspondence as needed.
Accounting Support:
- Assist with financial reconciliations and data entry.
- Process expenses and ensure timely reimbursements.
- Maintain accurate and up-to-date financial records.
- Support the finance team with filing and administrative tasks related to accounts.
- Utilise Xero software for accounting-related duties (Xero experience highly desirable).
Key Requirements:
- Previous experience in an office assistant or administrative role, ideally with some accounting support duties.
- Strong organisational skills with the ability to manage multiple tasks efficiently.
- Experience using Mac computers is highly desirable.
- Proficiency with Gmail and Google Suite for email and scheduling.
- Prior experience with Xero accounting software is highly desirable.
- Excellent attention to detail and a proactive attitude.
- Strong communication and interpersonal skills, with the ability to work effectively in a team.
- Ability to handle confidential information with discretion.
Benefits:
- Private medical insurance (post-probation of 3 months).
- Free gym membership.
- Social team with regular events and activities.
- Hybrid working model (3 days in office, 2 days remote).
- A vibrant, open-plan office environment within a small to medium-sized team.
- Plus other great benefits.
How to Apply: If you are a detail-oriented and proactive individual looking for a varied role in a dynamic PR environment, we would love to hear from you. Please submit your CV by clicking 'apply' below.