Project Administrator

apartmentSt George's University Hospitals NHS Foundation Trust placeLondon calendar_month27/12/2024

Job overview

Reporting to Group PMO Support, this role will provide administrative support to project and programme leads within the DCEO team, as well as playing an active role to assist project delivery of specific strategy, integration, improvement and transformation projects and programmes.

As well as providing specific administrative support to a number of programmes, the PSO will play an active role in assisting in project delivery including maintaining all programme / project documentation to keep programmes / projects on track for delivery.

Main duties of the job

Main responsibility of the post holder is to provide high quality organisational support, including general project and programme administration to the DCEO Department.
To provide administrative and project support to the delivery of cost improvement projects, financial recovery and business planning activities.
Provide day-to-day support for project/team activities such as programme governance meetings diary management, planning as well as managing updates to project plans to reflect changes agreed at Project Team meetings.
To service the relevant Programme Boards within the Directorate including, the scheduling and provision of administrative support for project meetings, and other general meetings.
To support both planning and communications activities
Research background information and undertake enquiries to support projects, including contacting other external teams/ organisations for information.
Be proactive in supporting projects by analysing project progress, identifying risks undertaking initial data analysis and where possible resolving problems to allow the projects to progress. In conjunction with the PMO team, to manage the governance, version control and record keeping for the relevant programmes and reports within the Directorates Portfolio.

Working for our organisation

St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).

After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.

Detailed job description and main responsibilities

Job Summary:

The post holder is expected to have a clear understanding of how this post contributes to the achievement of the Group’s vision of Outstanding care, together and our Group strategy. We expect all our staff to share the values that are important to the Trust, being Excellent, Kind, Responsible & Respectful, and behave in a way that reflects these.

Main Duties:

Main responsibility of the post holder is to provide high quality organisational support, including general project and programme administration to the DCEO Department.
To provide administrative and project support to the delivery of cost improvement projects, financial recovery and business planning activities.
Provide day-to-day support for project/team activities such as programme governance meetings diary management, planning as well as managing updates to project plans to reflect changes agreed at Project Team meetings.
To service the relevant Programme Boards within the Directorate including, the scheduling and provision of administrative support for project meetings, and other general meetings.
To support both planning and communications activities
Research background information and undertake enquiries to support projects, including contacting other external teams/ organisations for information.
Be proactive in supporting projects by analysing project progress, identifying risks undertaking initial data analysis and where possible resolving problems to allow the projects to progress. In conjunction with the PMO team, to manage the governance, version control and record keeping for the relevant programmes and reports within the Directorates Portfolio
In conjunction with the PMO team, to support the adoption of the PMO framework (including processes, templates and reporting tools).
To provide project support to the relevant programme and project teams
To support special projects as identified by the programme/project teams providing project planning and management support.
To act as the initial point of contact for communications to the programme / project team at all levels from local stakeholders to external agencies
To work across the programme/project teams and support all elements of the Directorates Portfolio
To liaise and work with key directorate stakeholders.

Person specification

Qualifications

Essential criteria

Educated to degree level or equivalent experience.

Desirable criteria

PRINCE2 Foundation or recognised project management foundation certification

Experience

Essential criteria

Experience working as project administrator/support to a team or in a customer/stakeholder facing/service environment.

Desirable criteria

Understanding of NHS landscape and priorities

Knowledge

Essential criteria

Ability to manage, maintain, write and develop programme/project documentation.
Understanding of Health Sector and interest in supporting change within it
Knowledge of administrative duties working at a senior level

Desirable criteria

Ability to source, research and collate programme/project documentation
Experience of delivering service improvement initiatives in health sector

Skills

Essential criteria

Ability to work with people at different levels, establishing working relationships with NHS and non-NHS staff and across organisational boundaries.

Desirable criteria

Change management skills and experience of motivating and influencing colleagues to deliver key work priorities in a timely and effective manner

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