School Administration Manager

School Administration Manager at Long-term Teachers Ltd

Admin Manager needed at an SEN School in Truro.

This role is full time on a temp-perm basis, pending application and successful upon interview.

Salary: £30,964 FTE per annum/pro rata (based on hrs/working weeks)

required.

Hours: Variable hours initially for 37 hrs per week, 39 working weeks per year (term time plus CPD days) plus an additional 12 days in the school holidays (47.78 paid weeks per year) 8:15 - 4:15 Monday to Thursday and 8:15 - 3:45 Friday.

Start Date: 22nd April 2025

• To support the Headteacher in a professional administrative capacity and be responsible for the

• Keep up to date staff and pupils records relating to attendance, contacts and medical needs
• Following trust processes, manage all aspects of HR administration including recruitment, staff

• Manage safeguarding administration and be responsible for monitoring the Single Central

• To ensure the school administrative processes are accurate, secure and GDPR compliant
• To update Arbor and other school records ensuring all files remain up-to-date and in

• Be the first point of contact for HR queries, information requests and carry out associated

• Maintain staff files, ensuring confidentiality with regard to such records (GDPR), following file

• Maintain the Single Central Record, process DBS and other pre-employment checks and Letters

• Following Trust processes, undertake associated HR administration, to support the

• To undertake the necessary administration associated with the School’s intake of new pupils

• To be responsible for the maintenance of electronic and manual records including completion

• To co-ordinate home/school transport with the PTU at the Local Authority and liaise with PTU,

• Be responsible for confidential secretarial, administrative and clerical duties relating to all

• Provide administrative support to the SLT and support whole school events e.g. parent evening

• Administration and minute taking of staff briefings and leadership meetings
• Oversight of reception and office staff, line managing appropriate members of the team
• To be aware and ensure that school administrative processes comply with national and SPT

• Receive and appropriately deal with all incoming electronic communications to the school’s

• Manage and co-ordinate the whole school calendar
• Follow Trust financial processes relating to purchasing, invoicing, payments, credit card

• When appropriate and invited by the Headteacher, attend budget monitoring/setting meetings

• Process approved expense claims and overtime forms and maintain accurate records
• Liaise with suppliers, contractors and external agencies as required
• Book supply staff and liaise with Headteacher to provide bank/internal staff cover
• Managing staff absence including recording, reporting, monitoring Bradford scoring index and

• Manage work placements and volunteers
• Carry out inductions for new staff as applicable
• Key role in the school’s fire evacuation procedures and emergency communications
• Liaise directly with the media when necessary, supporting the Headteacher or SLT
• Support unannounced Ofsted inspections, working with other administrative staff.
• To ensure that pupils needs are prioritised and to have a clear sight of how this role impacts on

• To act as a Trust team member and provide support and cover for other staff where needs arise

• To adhere to Trust values and behaviours
• To be aware of and adhere to all Trust policies and procedures
• To be responsible for your own continuing self-development and attend meetings as

• To undertake other duties appropriate to the post as required