Facilities Assistant

Facilities Assistant

• Competitive salary
• 40 hour working week (alternating shifts between 08:00-18:00)
• Employee benefits inc. 25 days annual leave, medical insurance, regular team events

Facilities Assistant Key Responsibilities:

• Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
• Setting up furniture and equipment configurations of all client meeting rooms and events.
• The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
• Drafting and completion of Facilities Helpdesk email communications.
• Daily communication with on-site M&E engineer & other sub-contractors.
• Ordering of office supplies and Iiaising with associated suppliers.
• Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
• Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
• Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.

Facilities Assistant Key Skills & Requirements:

• Facilities experience in a law firm or professional services environment
• Experience coordinating and preparing meeting rooms for events and functions
• Good knowledge of Microsoft Office (Word and Excel)