Procurement Asset Coordinator (UK)

Overview:

To provide support to the local Asset Management team in maximising the utilization of all rental assets and to identify opportunities to maximise company profitability through efficiencies and minimizing cost for required external subrentals.

Qualifications:

• - Previous experience within the industry is highly desirable.
• Previous experience using rental software systems is highly advantageous.
• Ability to work with minimal supervision and ability to be proactive.
• Maintain a safe, clean and hazard-free environment and understand and comply with the Company’s Health and Safety policy.
• Ensure communications are clear and effective in order to facilitate cooperation and teamwork across the business.
• Employees are expected to ensure that the Company’s policies, procedures and obligations are adhered to in carrying out all duties.

Responsibilities:

• Assist Market specific sectors in identifying the best use of assets the monitoring of the inventory management system and equipment bookings.
• Raise purchase orders using the inventory management system.
• Coordinate of Inbound and Outbound asset transfers and inter-company orders.
• Sub rental portal administration, including setting up quote folders, requests, compiling responses etc.
• Oversee equipment sub-rental, including monitoring of pricing within the market.
• Notify the Production and Planning Director of any equipment identified for disposal / sale.
• Keep up to date with the Company’s inventory.
• Liaise with the Logistics team to ensure both cost effective movement of equipment and all required documentation is processed correctly.
• Create transport requests using the logistics portal.
• Follow up on missing Sub rental items.
• Assist colleagues with external repair administration (RMA’s).
• Attend and participate in group meetings.
• Undertake additional projects as directed by the Production and Planning Director.

• Project co-ordination and technical support to fulfil a range of projects covering lighting, video, rigging, audio visual and scenic elements.
• Interpret client briefs, equipment specifications and crew requirements ensuring timely entry into internal databases and handover to the relevant department for review.
• As part of the Asset Team, review equipment availability and suggest alternatives in line with the technical specification required to execute the show as designed and within budget.
• Allocate spares and specifying sales items for each project.
• Convey to Account Management any changes/additions to equipment so they can operate change order process if necessary.
• Estimate truck and heavy freight packs, both outgoing and return, liaising with the Logistics team.
• Raise and issue purchase orders using the inventory management system.
• Take an active role in developing and maintaining the Company’s onsite Health and Safety Policy.
• Monitor and amend return information as necessary to maintain equipment availability.
• Keep up to date with any return date changes impacting equipment availability and Account Management to assess any cost implications for the client.

The above list of duties and responsibilities is not intended to be exhaustive. Employee are expected to adopt additional tasks when required, these tasks will be in keeping with the general profile of the role.

EEO and Disclosure:

This is an office based role. The company supports the need for employees to work from home for reasons of dependency or to facilitate the attendance of private appointments but primarily sucessful candidates will be expected to work from the office.