Personal Assistant - Gynaecology & Obstetrics'
Mid Cheshire Hospitals NHS Foundation Trust hold a Sponsor Licence. This means that we MAY be able to sponsor you IF the UK Government requirements for sponsorship are met. Not all NHS roles are eligible for sponsorship. To be eligible for sponsorship, the role must be in an eligible occupation code and must meet the minimum salary and skill level.
Minimum salary rates are usually £38,700 per year (for Skilled Worker) or £23,200 for Health Care Worker Visa. You can find more information on the Government website.
Staff recruited from outside the NHS will usually be appointed at the entry point (bottom) of the pay band.
Job overview
Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) is the organisation which manages Leighton Hospital, Crewe and Victoria Infirmary, Northwich.
The Division of Women's and Children's covers a range of specialities including Obstetrics & Gynaecology, Maternity services, Acute Paediatrics, Community Paediatrics and Paediatric Audiology.
We are looking to recruit an enthusiastic and flexible individual to undertake the role of PA in Obstetrics & Gynaecology. The post is offered on a full time basis working 37.5 hours per week, Monday to Friday.
The PA will offer clerical and secretarial support to the Consultant Team/Specialist Nurse Team as well as other medical staff. This will be a busy and demanding role so only those with previous secretarial experience will be shortlisted – medical secretarial experience would be
advantageous.
Duties include but are not limited to:
- Efficient secretarial support to the Consultant Team/Specialist Nurse Team, including diary management.
- Dealing with all telephone enquiries.
- Audio-typing from dictation, including the updating of patient’s RTT pathways.
- Inputting/maintaining/updating data to the hospital databases/systems.
- Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.
The successful candidate will possess RSA III or equivalent and have proven secretarial and good time management skills.
Main duties of the job
You will be expected to demonstrate provision of a high quality secretarial service, excellent time management and organisational skills, and take responsibility for your team’s performance.
You should have proven leadership qualities and be able to demonstrate integrity and the ability to manage a team and take responsibility for supporting the Trust’s local and national targets.
The main duties of the role are:
- Efficient secretarial support to the Consultant Team/Specialist Nurse Team.
- Dealing with all telephone enquiries.
- Audio-typing from dictation, including the updating of patient’s RTT pathways
- Inputting/maintaining/updating data to the hospital databases/systems.
- Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.
- General administration duties (e.g. filing, copying)
- Regular validation of open RTT pathways.
- Line management of an Assistant Personal Assistant (APAs)
Applicants should be highly motivated and be able to demonstrate working on their own initiative, but also as part of a team. You will need to have a formal typing qualification, and you will need excellent communication skills. You will be able to act as a role model to others.
Working for our organisation
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of local hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester boroughs (population 357K).
The Trust provides high quality planned and unplanned/emergency care, cardiac and critical care as well as child health, maternity services, and intermediate care across our sites at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.The Trust provides 500 beds and employs over 5,000 members of staff.
An extensive range of community services is provided across 26 medical centres and schools by our community arm, Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance.With the formation of Integrated Care Systems in July 2022 the Trust became a strategic partner in both Cheshire East and Cheshire West and Chester ‘places’ and is part of the Cheshire and Merseyside partnership caring for a population of over 2.7million.
During the Coronavirus pandemic, the Trust was recognised nationally for its ‘Be Safe Be EquiPPEd’ campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Detailed job description and main responsibilities
Daily tasks will include the following- Providing efficient secretarial support to the Consultant / Specialist Nurse team.
- Ensuring compliance of the Referral to Treatment (RTT) targets with regular validation of patient pathways.
- Audio typing from dictation.
- Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.
- Assisting the team with the booking/cancellation/alteration of clinics, ensuring full utilisation of clinic capacity
- Diary management
- Supervising and supporting the APAs within your team to ensure clinic turnaround targets are achieved.
- Dealing with all telephone enquiries.
- Inputting/maintaining/updating data to the hospital databases/systems.
Person specification
Qualifications Knowledge/ Previous experience
Essential criteria- Good level of general education, English language and Mathematics GCSE grade C or above,or equivalent
- RSA Audio typing or equivalent, RSA 2 typewriting or equivalent
Skills
Essential criteria- Previous secretarial experience, Excellent verbal and written communication skills, ability to write detailed and accurate reports,
- Knowledge of medical terminology, Understand and manage health records/waiting lists and ICS computer systems,
Skills
Essential criteria- Use of Microsoft Office, Experience with diary management, Experience of recording minutes and producing agendas
- Ability to perform a wide range of duties, according to job description, Supervisory Skills
- Please let us know if you require an adjustment to our recruitment process.
- We are a flexible working employer, so please talk to us about any flexible working requirements.
- All correspondence will be sent to the email address you have registered as your TRAC account.
- Selection is based on the Trust's values, and the criteria outlined in the Job Description for the role.
- Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.
- Appointments are subject to a 6-month probationary period. LED Doctors are subject to a 3-month probationary period.
- Please provide a contact email address for referees. We will not request references until after you have been made a formal job offer.
- You will be required to pay for your DBS disclosure (where the post requires one). This will be done via 3 monthly instalments from your pay. We encourage applicants to join and remain registered with the DBS update service.
- We do not reimburse travel to interview expenses.
- Some posts may have implications on existing NHS Pension Scheme arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions
- Employers have a legal responsibility to ensure that their employees have a “right to work” in the UK. If you intend to seek permission to work in the UK via a Skilled Worker visa, please be aware that the UK Government set eligibility requirements e.g. minimum salary requirement and skill levels. Not all NHS roles are eligible for sponsorship. We recommend that you use the information on the Home Office website to check if this role will be eligible.