[ref. b13023120] NHS - INTERNAL MPFT APPLICANTS ONLY - Procurement Administrator

Main duties and responsibilities Support the Procurement Teams utilisation of available reporting tools Being able to extract data from these reporting tools into a manageable and understandable format Demonstrate proficiency in the use of all Procurement systems used for collecting and analysing data, this data can be both sensitive and complex at times Be able to provide complex information in an easy and understandable format, which is robust, and timely Daily management of the procurement inbox, organise emails to the correct location, answer and support teams with procurement queries in a timely manner Manage Purchase orders, supporting through the system from requisition to paid invoice Manage the contract database and produce regular and ad hoc reports in a timely manner updating supplier details, contract start and end dates and values To respond to CAS alerts where products need to be reviewed and report back to RISK team within timescales Respond to FOIs where appropriate within the set timeframes Confident in speaking to internal and external stakeholders using both written and verbal communications Provide a consistent method for capturing, processing, managing and sharing data and information Ability to manage own workload to ensure business priorities are met, and spend periods working alone Systems and equipment Data entry, text processing, storage of data; requirement to develop or create reports and documents Use office software to produce spreadsheets and create formulae to support spend data Administrator for Procurement Systems