[ref. a72890222] Finance Officer

Finance Officer

Requirement: Basic Disclosure Scotland (if successful)

Overview of the Role

The Finance & Procurement Department plays a vital role in supporting the organisation in meeting its statutory obligations and delivering its corporate priorities.

The Financial Assistant will join the Financial Accounting team, working collaboratively with colleagues to provide support across the department. The postholder will take the lead on Expenses, while also providing cover in Accounts Payable and Accounts Receivable as required.

Main Duties

• Act as the first point of contact for queries and receipt of invoices & credit notes from suppliers.
• Manage the Finance Mailbox to ensure timely review and processing of invoices, supporting the achievement of the 10-day payment target.
• Collate and enter supplier invoices into the Oracle finance system, ensuring accurate matching to purchase orders and resolving any disputed invoices.
• Process low-value payments using ePC.
• Submit invoices for payment and ensure appropriate approval by the Assistant Financial Accountant.
• Liaise with the Management Accounting team to ensure timely receipting of goods and services in Oracle and assist with the creation of new purchase orders where required.
• Respond to staff and supplier queries regarding invoice approval and payment.
• Generate management information reports from the finance system as required.
• Maintain clear, accessible records of all invoices in eRDM.

• Download and analyse billing data to ensure accuracy and completeness prior to invoicing.
• Enter billing information into the Oracle finance system to enable invoice setup.
• Record all incoming payments from businesses in the Oracle finance system.
• Generate and issue monthly statements to businesses.
• Manage the Charging Mailbox, responding to and logging customer queries.
• Manage the Overtime Mailbox, handling queries from Operations staff.
• Analyse and input overtime and allowance data for operational staff into payroll uploaders for processing.

• Act as the first point of contact for employee queries regarding allowances and travel & subsistence (T&S) claims.
• Review submitted T&S claims to ensure accuracy, completeness, and compliance with policy.
• Enter approved T&S claims into the Oracle finance system for processing.
• Manage the Expenses Mailbox, ensuring claims are reviewed and processed in line with the 10-day payment target.
• Maintain clear, accessible records of all T&S claims within eRDM.

• Strong organisational skills with the ability to manage multiple competing priorities effectively.
• Proven ability to work independently with minimal supervision, meeting tight deadlines while maintaining high accuracy.
• Excellent teamwork and communication skills, with the ability to share information and collaborate effectively across departments.
• Proficient in IT, including the use of Microsoft Word and Excel for updating and maintaining reports.

Please apply below,