Administrator

1. 5 hours a week

£23,000 - £26,000 per annum

The role requires excellent communication, interpersonal and organisational skills, time management, polite telephone manner and problem-solving skills.

• Processing Services Timesheets - checking contract numbers and hours before authorisation and issuing to accounts
• Sub-contractor invoices – adding and checking contract numbers and hours before authorisation and issuing to accounts.
• Setting up tender letters and issuing to clients, setting up contracts, quoted and re-active maintenance schedules
• Invoicing – Quoted contracts and re-active works
• Processing applications for services.
• NHS - updating costs from sage onto spreadsheet & invoicing including uploading onto portal
• Scheduling, booking re-active call outs, contacting clients etc
• Sub-contract orders
• Processing Electrical Test sheets
• Inter-Company trading reporting
• P&L reporting
• Updating the record board with current contracts and going through completed contracts with contracts managers
• Ensuring document control procedures are being maintained and managed, including downloading/uploading documentation and drawings from digital platforms.
• Setting up tender letters, setting up contracts and booking with clients, planning labour & sub-contractors

• Strong attention to detail and ideally experience of working within the construction or engineering sector
• Excellent time management skills and the ability to prioritise multiple tasks.
• Personable, confident, and proactive.
• Excellent written and verbal communication.
• Good working knowledge of Microsoft Office packages; Word, Excel, Outlook and be confident working with figures and ideally an accounting/finance background.
• Presentable with a good work ethic.
• Be able to follow direction, work well within a team. You will need to be communicative, eager and keen