Projects Document Controller
We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.
About the role:
As a Projects Document Controller at Sword Group, you will play a critical role in the effective management of project documentation across various stages of the project lifecycle. This position is essential for ensuring that all documentation is systematically processed, tracked, and maintained, thus contributing to the overall success of our projects.
Your responsibilities will include managing the flow of documents between project teams and stakeholders, ensuring compliance with internal standards and industry regulations. You will ensure that documents are accessible, accurate, and securely stored, ultimately supporting the smooth execution of our projects within the Energy, Public, and Finance sectors.
Here's what the role looks like:
- Oversee the systematic management of project documentation using the Electronic Document Management System (EDMS).
- Implement document control procedures, ensuring compliance with project standards and client requirements.
- Coordinate the transfer of documents between internal teams and external partners.
- Maintain a tracking system for all documentation, ensuring accuracy and accountability.
- Conduct regular audits of documentation to uphold integrity and compliance.
- Provide support and training to project teams on document control processes and tools.
- Identify opportunities for continuous improvement in document management practices.
Requirements
Required skills and experience:
- Proven experience in document control within a project environment, preferably in development or decommissioning projects in the Energy sector.
- Strong understanding of electronic document management systems and related software.
- Excellent organizational skills with a keen eye for detail.
- Effective communication skills, both written and verbal.
- Ability to work collaboratively in a team-oriented environment.
- Proficient in Microsoft Office Suite.
- Experience with compliance standards and best practices in document management.
Benefits
At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.
We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:
- Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
- Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
- A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….
If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.
Your perspective and potential are important to us.
If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.