Office Administrator Human Resources
Office Administrator Human Resources Job Purpose Code 8356.2
Full time 37.5 hours hrs a week£11.50 per hour
Job Role overview:
Ensures proper flow of office procedures and supports the office director by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
Office Administrator Job Duties:
- Communicates with relevant agencies to produce travel itineraries for business directors and employee events
- Arranges meetings by scheduling appropriate meeting times and booking rooms and planning refreshments
- Manages correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organising catering
- Handles expenses and billing cycles
- Manages reception area and looks after visitors.
- Answers phone calls and transfers them as necessary
- Drafts, formats, and prints relevant documents
- Maintains care stock lists and orders office supplies as needed
- Manages staff expense requests
- Interacts with directors and carries out their requests
- Creates agendas and takes meeting notes
- Manage staff files, training and rotas
- Maintains accurate records for employee holiday requests
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Attends workshops and conferences when requested
- Takes care of website functions and social media profiles manage and promote company’s digital marketing.
- Management of staff rotas and training
- Carrying out audits
Office Administrator Skills and Qualifications:
Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Ability to Multitask.