Weekend School Manager

Job Advert

Weekend School Manager

Salary: £30,567

About The Glasshouse International Centre for Music

toddlers practice in the same spaces as our acclaimed orchestra Royal Northern Sinfonia.

the North East and through live- streamed performances and digital lessons.

About you

like you, read on to find out how you can hit the ground running.

Advanced Training, Ensembles and Foundation and Step Up programmes.

activities for children and young people, both within The Glasshouse ICM and at external venues across the region.

• Make Music Managers support teams of programmers, coordinators, musicians and tutors to produce high quality, inclusive music

• Make Music Managers collaborate with teams across the organisation to support the integration of artistic programmes and

organisations to support wellbeing and creativity.

Skills and knowledge of:

• Programme management to a high level, including:
• Scheduling and contracting
• programme planning
• systems management
• Monitoring and evaluating projects
• Safeguarding and child protection policies and protocols
• High quality written and oral communication, including report and copy writing
• Communicating with people from a wide range of backgrounds
• Microsoft Word, Excel and PowerPoint, all to a high level
• Music education and advanced music training
• Musical inclusion and the social outcomes of music learning
• Orchestral music and a broad range of musical genres
• Managing your own workload, working on your own initiative and as part of a team

It also helps if you have:

• Experience of junior conservatoire or other structured music education provision
• Experience of a performing arts organisation
• At least three years’ experience of managing creative learning/music education activity
• Experience of detailed timetabling and scheduling
• Working with students and musicians in educational settings
• An understanding of orchestral instruments
• Database management experience, especially Tessitura and Artifax

You’ll be responsible for:

• Keep up to date with The Glasshouse ICM strategy, policies and plans
• Maintain up to date knowledge of the needs of young people in the North-East, alongside understanding barriers (to feed into

• Develop activity plans so that programme objectives, outcomes and targets are met
• Engage with regional and national networks (e.g., Music Mark events; Association of British Orchestras Education; CAT network;

CLA; Music Education Council events; conferences) as directed

• Liaise with partners and contractors to plan and manage programmes of work, including recruitment, communications, management

• Administrate networks and advisory group meetings where required, organising meetings, rooms, resources and circulate agendas

and minutes

• Design, implement and manage systems for programme review and evaluation
• Manage stakeholder consultation (including young people) to involve them in programme design and review to make sure programmes

• Monitor and manage progress and performance against programme plans and targets (setting/reviewing targets, KPI metrics, sales/

• Produce and/or contribute to reports as required, including copywriting
• Support the evaluation of the performance of SLAs, contracts and grant agreements.

• Through feeding into the artistic plan, support the development of high-quality music learning activities, events and

• Compile, implement and manage artistic plans
• Compile, produce and manage curricula documents, learning and activity resources
• Work with colleagues to remove barriers to engagement
• Develop relevant proposals as agreed by the Head of Make Music and Senior Producer
• Take initiative as delegated in implementing new ideas
• Manage the set-up and implementation of large scale projects and events
• Attend residentials, performances and events where required

• Implement activity plans and manage planned changes to the programme, including tasks and timelines
• Work with Senior Managers and other colleagues to develop and manage the programme operating framework (for music learning

• Administrate SLAs and contracts, including liaising with external organisations
• Control staff adherence to budgets, objectives, activity plans, milestone deadlines and KPIs
• Model a responsible approach to attending meetings and meeting deadlines as required
• Liaise with Box Office, Tech, Facilities, F&B and other relevant teams in the planning and production of the programme and

• Develop, manage and implement systems and processes for effective programme management (GANTT charts, meeting cycles, software

• Book spaces via Artifax, adhering to the programme pattern, attend the Diary Managers meeting where required
• Schedule set ups, on-sale dates and advancing to produce performance and events
• Attend or delegate attendance at Daily and Weekly Ops meetings as a general representative for Make Music should operational

• Manage the use of spaces including the Foyle Music Centre and Halls, making sure use of spaces aligns with the programme

• Administrate meeting cycles to support clear internal communications between programme and teams
• Manage effective use of programme resources (e.g., learning materials, guidance, session plans, instruments) and manage

• Monitor the needs and upkeep of the Foyle Music Centre for Make Music.
• Manage data and information storage, including secure storage of confidential information in line with GDPR requirements

• Create, manage, monitor and report on working budgets:
• Compile budget sheets, annual budget templates and budget phasing
• Meet deadlines and provide monthly feedback on reforecasting for the current year
• Attend monthly finance meetings and update budget monitoring sheet based on spending reports and known income and expenditure
• Respond to requests for finance information and meet deadlines as required
• Hold responsibility for meeting agreed financial targets
• Provide information for the Fundraising team to make sure company fundraising targets are met
• Manage bursaries, pricing and charging so that financial targets are met and barriers to engagement are removed
• Track and chase monies owed resulting from programmes and liaise with Finance

• Lead and motivate Coordinators and Programme Assistant and other team members as required to produce high quality, inclusive

• Provide clear, structured line and task management for Coordinators and Programme Assistant by setting objectives, clarifying

• Task and performance management
• Inform Senior Managers of any HR issues or challenges
• Lead regular one to one meetings and reviews
• Manage the pastoral care team
• Manage all systems and processes related to the recruitment, contracting and management of the team (e.g. induction plans,

• Create all schedules of work and confirmation of work emails for Musicians and Tutors
• Issue SLAs for freelance musicians and tutors
• Submit monthly payroll information for musicians and tutors
• Issue notices or work with the People team to agree and support redundancy processes
• Support the People team and ICT team with specific enquires relating to members of the musician and tutor team across all

programmes. E.g. laptop and equipment requirements

• Work with colleagues in Marketing and External Relations to support effective programme marketing and communications so that

recruitment and sales targets are met

• Develop, update and share comprehensive set of risk assessments for all programme activity
• Create safeguarding plans and risk assessments for the programme, performances, events and activities
• Be a Designated Safeguarding Officer and work with Designated Safeguarding Officers to implement safeguarding policies and

procedures to maintain high standards of safeguarding and pastoral care of children and adults at risk

as interested in your determination, positivity and willingness to get stuck in.

Our commitment to your development

to develop your skills in a certain area, we want to hear about it.

training and support, we’ll help you develop the skills and knowledge you need to thrive in your role.

Diversity, Equality, and Inclusion

experiences are valued so everyone can be themselves.

background or the challenges you’ve faced.

For example, we would love to hear from you if you:

• Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
• Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
• Grew up in a family receiving Universal Credit or state benefits
• Have ever lived in council or social housing or been on the housing register
• Have ever lived in sheltered accommodation or experienced homelessness
• Experienced being in care at any point in your life
• Have been a refugee or asylum seeker
• Are from the African, South, East and South–East Asian, Middle East, Latin or North African diaspora, or have experienced

• These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
• We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age,

disability or any other protected characteristic as outlined in the Equality Act 2010.

Safeguarding children, young people and adults at risk

is eligible for an Enhanced DBS / with a check of the Children’s Barred List.

Right to Work

prior to receiving any offer of employment.

Our application process

Interview date: Tuesday 19th November, 2024

We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and shine, so if you have any questions about the role or the application process, please contact Lois, People Coordinator at

recruitment@theglasshouseicm.org [recruitment@theglasshouseicm.org]