Administrator

• Data Input
• Scanning and coding of all clinical and other correspondence received in the practice, including dealing with any actions marked on the correspondence by a clinician following practice protocol Patient Registration-to be responsible for the electronic receipt (GP2GP) of new patients to the practice list and deductions for patients leaving the practice list including receipt and return of manual patient records per practice protocoland liaison with Primary care Support England (PCSE) where necessary.

• claims to be generated at the end of each reporting period and submitted to the appropriate department (e.g.

• to carry out duties required in coordinating the annual flu campaign as per practice protocol in liaison with the Nurse Manager ensuring the timely submission of claims QOF
• to work with the Care Coordinator to undertake searches and reports of the database in relation to QOF and carry out any necessary actions on a timely basis in liaison with the Nurse Manager Searches and Reports
• ad hoc collection and preparation of statistical information required from time to time by NHS Rotherham Place or other agencies or for audit purposes Clinical Appointments System
• to be responsible for the management of the rota templates including ad hoc changes as necessary (e.g.

• Responsibility for maintaining and updating the clinical referral database on SystmOne RA Sponsor
• to be responsible for dealing with Smartcard queries, RA Sponsor forms, in liaison with the Rotherham Foundation Trust (TRFT) To communicate with patients via a text messaging service as appropriate for giving and receiving of patient information To be the first port of call for all IT queries within the practice team, including liaising with the TRFT IT Support Team, SystmOne helpline and Practice Manager where necessary.

• to ensure the Child Immunisation Call and Recall programme is kept up to date including accurate patient computer data entry, timely call and recall per practice protocol and in liaison with the Nursing Team Cervical Cytology Programme
• to ensure the Cervical Cytology Call and Recall programme is kept up to date including accurate patient computer data entry, timely call and recall per practice protocol in liaison with the Nursing Team Prescription Pricing Authority
• to be responsible for the timely reconciliation and submission of prescriptions to the PPA for personally administered drugs Prescription Log
• to be responsible for keeping an up to date prescription log and order supplies as appropriate Fridge Temperature checks
• to be responsible for daily checking of fridge temperatures, upkeep of fridge temperature log and report to member of nursing team if temperatures outside normal range in liaison with the admin team To keep the Deaths Board up to date and computer entry of patient deaths on notification Annual check of equipment for the practice inventory (Asset Register) in liaison with the Practice Manager To oversee the cash register in regard to private income and petty cash and to log and bank private income received at timely intervals Insurance and Medical Reports
• to provide support for the Grade 2 Administrators, in logging all requests for Insurance and Medical Reports received in the practice, passing to the appropriate GP for action.

• to provide support for the Grade 2 Administrators, in ensuring that adequate stocks of stationery and consumable items used in the practice are maintained and to raise an order when appropriate (including an up to date log of all printer toner and drum units and responsibility for photo copier machine toner units) Safeguarding Admin
• to work in conjunction with the GP Partners in providing documentation and information for the safeguarding meetings held in the practice Other Relevant Duties: To oversee the day to day running of the administration room / work undertaken by the Practice Administrators to ensure efficient workflows and provide support as required Medical Students
• To follow the practice guidelines with regard to the appointment, induction and planning of rotas for medical students in the practice liaising with relevant clinical and admin staff To provide support / cover for the Health Care Assistants in the practice based Teledermatology referral service using equipment provided Friends and Family Test
• responsible for the printing and distribution of forms and collating the information from all sources e.g.

• To add, update or delete messages on the Jayex electronic message screen / check in screen in order for patient information to be kept up to date and update notices and posters in the waiting room in liaison with the Practice Manager To provide reception cover when required to meet the needs of the practice To provide cover for holidays and sickness as required for other members of the practice team (relevant to grade) To assist the Practice Manager with any other ad hoc administrative duties within the remit of the role To take part in annual appraisal and Personal Development Review (PDR) To ensure regular involvement in ongoing training and personal development relative to the role and mandatory In-House Training events.

To undertake any other duties as may be determined from time to time which are commensurate with the role and grade.

Other Information: To ensure that all duties are performed accurately and efficiently, with particular attention to detail To be able to multi-task and maintain a professional/sensitive approach in a busy office environment To ensure effective lines of communication at all times, both verbally and written To regularly access the practice email system and use as an effective and preferred means of communication as appropriate To comply with the practice security guidelines / health and safety / fire regulations including roll call register All duties are to be undertaken with a firm commitment to patient confidentiality, the Data Protection Act and in accordance with the relevant policies and protocols of the practice This job description is not intended to contain a complete list of duties but has within it the main duties attached to the post.

If appropriate, the job description may be amended at a future date in consultation with the Post Holder, to take into account any changing work patterns that are likely to be of a permanent nature.