Facilities Officer

Facilities Officer

We are currently seeking to recruit a full-time, temporary, Facilities Officer to to assist the Facilities Manager in the day-to-day operations, building maintenance, property repair, refurbishment, and monitoring of contracts.

This is a temporary position for 37 hours per week (including occasional early mornings, evenings, and weekends).

Duties include but are not limited to the following:

• To manage the Facilities Helpdesk and engage contractors for work that cannot be dealt with by onsite operatives.
• To ensure that all work undertaken (both by internal staff and external contractors) complies with procedures and relevant Health & Safety legislation; this includes reviewing contractor risk assessments and method statements and managing and controlling contractors on site.
• To liaise with the Safety, Health & Environmental team in relation to any work undertaken on the fabric of the building to ensure that risks are properly managed.
• To assist with an annual planned maintenance programme that: includes all building alterations and improvements to the premises to maximise their operational life and maintain their asset values.
• To assist with the planning, prioritisation, and implementation of a pre-planned programme of maintenance work. Works will include all building trades and services, heating, lighting, internal fixtures and fittings as well as interior and external decorations and environmental health issues.
• To assist with the planning and management of objectives for building projects and maintenance contractors, in accordance with established procedures.
• To advise on contractor selection and arrange for the competitive procurement of the works to be undertaken. To act as the main point of contact with external contractors, negotiating as appropriate to ensure that works are achieved on time, within budget and that statutory requirements for standards and safety are satisfied, in line with procurement procedures.
• To assist with the monitoring of contracts, including attendance at contractor meetings, providing feedback on compliance and performance against KPI’s. Ensure that the appropriate day-to -day supervision of contractors and contracts is undertaken, assisting, instructing, and advising contractors on matters relating to quality control and the interpretation of contract documents.
• To assist with ensuring that the policies for environmental, health and safety are supported by maintenance and building activities and complied with by all contractors.
• To assist in the preparation of budgets for building and maintenance services and managing all works within the agreed timescales and financial constraints. To maintain a database of budget and repair costs.
• To organise immediate reaction to emergency situations, devise solutions/remedial or temporary actions quickly to ensure safety and minimise impact on our client’ operational activities. This may include carrying out maintenance and temporary repairs to property, fixtures and fittings on any site as required to ensure the security of the estate.
• To maintain a detailed working knowledge of all relevant legislation, including the Health & Safety at Work Act, COSHH, CDM and Water Regulations and ensure that the appropriate standards are met at all times.
• To assist in the preparation of reports.
• To deputise for the senior members of the team in their absence.
• To assist with the preparation of reports with recommendations for specific building projects and maintenance plans for consideration by senior management and the Corporation.
• To assist with the day- to- day operation of the planned and reactive maintenance.
• To drive between all sites as required by the role.

Experience of mechanical, electrical, plumbing, building and services maintenance and repair work as well as an understanding of Health and Safety issues including statutory compliances (e.g. Asbestos) is essential.

Own transport is also essential given the travel between sites that will be required.

This is a temporary, ongoing role, carrying full-time hours.