Membership & Governance Administrator - NHS

Job overview

The post holder will provide day to day administrative support on Foundation Trust Membership, to the Council of Governors and on corporate governance arrangements across the Trust.

Oversee the administration of a number of crucial Board and Sub-Committee meetings on a regular basis. Managing the logistics, produce the documentation and take formal minutes.

Manage the Policy administration process for the Trust, liaising with different staff across the Trust.

Main duties of the job

The post holder will:

• Provide day to day administrative support on Foundation Trust Membership, to the Council of Governors and on corporate governance arrangements across the Trust.
• Collate and disseminate Board and Committee papers as required.
• Ensure the membership database is kept fully up to date with new and departing members, and providing support to the development and implementation of the Membership and Governor Development Strategy so that the Trust can ensure it meets requirements around the balance and representation of its membership.
• Be the first point of contact with the external service provider nominated to maintain the Trust’s register of members and support plans and strategies for the ongoing engagement and involvement of Trust membership.
• Manage the logistics, produce the documentation and take formal minutes for the formal Governor and member working group meetings and any other Trust meetings as necessary
• Support the membership communication activity working with the Communication Team as appropriate
• Manage the policy inbox and keep the policy tracker updated accordingly.
• To work as an integral member of the Membership and Governance Team supporting and responding to corporate priorities and ensuring the delivery of a comprehensive corporate governance service to the Trust.

Working for our organisation

At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone’s contribution in supporting the exceptional, person-centred care we pride ourselves on.

We are proud to be in the top 20 best hospitals to work for in the country.

We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks – celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.

We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We’ve even got a pool!

We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we’re providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.

Detailed job description and main responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Person specification

Essential

• • Experience of note taking in senior meetings and taking and transcribing formal minutes to a high standard and creating action lists.
• • Excellent communication, presentation and inter-personal skills and ability to liaise with people, building effective relationships at all levels (members of staff, public and Foundation Trust Members). Ability to communicate effectively with all levels.

• • Sound knowledge of Office practices.
• • Experience of working in a corporate governance environment.

essential

• High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, use of Internet and databases