Senior Pharmacy Assistant Procurement & Distribution

Job overview

Are you an experienced pharmacy assistant with an NVQ Level 2 in pharmacy services (or equivalent)?

Do you have a keen interest in pharmacy procurement & distribution?

Would you like to develop your supervisory and leadership skills? Due to internal promotion we have an exciting opportunity to recruit a Senior Pharmacy Assistant Procurement & Distribution.

Main duties of the job

The position is based at the trusts centralised pharmacy stores department at the Wells Road Centre in Nottingham.

The successful candidate will lead and co-ordinate the work of the Pharmacy Assistants working within the pharmacy Stores and ensure the effective day to day running of the pharmacy distribution service including the receipt of orders from external suppliers.

You will participate in stock supply to wards and departments, including visiting sites for ward top up services, and re-order supplies as necessary.

There is currently no requirements to work weekends, late nights or bank holidays.

A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.

Working for our organisation

Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

1. To lead/co-ordinate the work of the Pharmacy Assistants working within the pharmacy Stores.
2. To prepare work rotas for the Distribution team.
3. To liaise with Lead technicians in both the Pharmacy Stores and Dispensary to ensure adequate pharmacy assistant cover at all times.
4. To be responsible for ensuring that team members carry out the duties required of them to the accepted standards and within the accepted timescale under the direction of the Lead Pharmacy Technician Procurement & Distribution
5. Under the direction of the Lead Pharmacy Technician Procurement & Distribution ensure that all members of the team are inducted and trained appropriately for the duties expected of them.
6. To ensure supervised staff follow relevant departmental and Trust policies, procedures and guidelines.
7. To participate in the preparation of guidelines and procedures and to ensure Trust and department policies and procedures are followed.
8. To participate in various checking procedures according to defined policies and completion of appropriate competency assessment -this includes the receipt of Controlled drugs from Suppliers
9. To assist Pharmacists and Technicians, where necessary, in the actioning of Ward Stock Reviews.
10. To ensure that Stock Lists are up to date, accurate and suitable for the wards requirements – feeding back and resolving issues where necessary.
11. To participate in stock supply to wards and departments, including visiting sites for ward top up services, and re-order supplies as necessary.
12. To rotate goods checking expiry dates and reporting on any expired stock.
13. To receive goods into the department, unpack and check delivery against delivery note, order or requisition.
14. To put goods away in the correct location, checking computer records to ascertain the correct location if appropriate. To participate in the return to shelves of drugs after use.
15. To maintain the correct level of stock requirements for the area
16. To undertake storekeeping duties if required.
17. To maintain the working areas ensuring that they are clean and tidy and to clean work surfaces and equipment as required.
18. To maintain records, either manual or computerised, in a clearly defined filing system, which is maintained allowing easy access for other users and undertake office duties as required e.g. photocopying.
19. To ensure effective communication between Trust pharmacy staff, service users and suppliers.
20. To answer the telephones and deal with enquiries where appropriate, take messages or refer to a more appropriate member of staff.
21. To be responsible for coordinating expiry date checking within the Pharmacy Stores.
22. To assist in the actioning of Drug Recall procedures.
23. To take an active role in the department’s waste management
24. To be responsible for ensuring that the team are fully aware of the correct procedures for supply, collection and disposal of all waste materials including Hazardous waste and ensure these procedures are followed.
25. To participate in the management of medication returns ensuring recycling and destruction as per local policy.
26. To liaise with portering and transport services to ensure service requirements are provided and escalate any failures as appropriate.
27. To fulfil required dispensary duties on a rota basis
28. To work within the main dispensary at designated times, labelling and dispensing prescriptions to maintain dispensing competencies.
29. To undertake any other duties as may be required within the nature and grade of the post

Person specification

Qualifications

• • NVQ level 2 Certificate in Pharmacy Service Skills(QCF) and BTEC Level 2 Certificate in Pharmaceutical Science OR Accredited Dispensing Assistants Course (NPA)
• • Maths and English to GCSE grade C or equivalent

Training

• • Undertake training in relation to departmental procedures
• • Undertake in-house stores checking validation
• • Undertake Trust mandatory training

Experience

• • Experience of working in a hospital pharmacy
• • Experience in stock control
• • Computer literate and experience using Microsoft packages and pharmacy stock control systems
• • Ability to prioritise task and workloads

• • Experience in leading/ supervision a team

Knowledge

• • Understanding of stock control processes
• • Understanding of Good Distribution Practice (GDP)
• • Understanding of Health and Safety at Work, Manual Handling and COSHH

• Understanding of hospital pharmacy procurement

Skills

• • Good team worker
• • Good Organisational skills
• • Demonstrates ability to organise workload and /or people
• • Demonstrates attention to detail and accurate working in a timely manner

• Motivates self and others
• Experience of training other staff in systems of work

Contractual Requirements

• • Full driving licence, and access to transport to travel between locations

• The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants, so we advise you to submit your application early to prevent disappointment.
• We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
• The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
• Communication regarding your application will be sent via email therefore, please ensure you regularly check your spam/junk folder.
• In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
• For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.