Accounts Payable Coordinator
Overview:
At WD-40 Company we believe that purpose-driven, passionate people guided by our values create amazing outcomes. Our “why” is refreshingly simple - we exist to create positive lasting memories in everything we do. We solve problems. We make things work smoothly. We create opportunities. How we achieve our “why” is by cultivating a tribal culture through learning, teaching and living our values.
The role will be responsible for Accounts payable processing (invoices, credit notes and contras), reconciliation, and control for one or more European countries. The role will also be responsible for monthly reconciliations and journals for assigned countries.Working closely with in-country accounting to ensure local transactions have been completed correctly and in a timely manner. Ensuring that Accounts payable aging is reviewed and with consideration to working capital requirements. This person will also be a champion of the invoice document management system and expense system.
Since 1953, our formulation remains a secret. It is no secret that our passion for our people, culture, and brands is what distinguishes us. WD-40 Company has best-in-class products and we seek best-in-class talent
At WD-40 Company we foster a culture of inclusion where all individuals are recognized, valued, respected, and experience a sense of belonging. All qualified applicants will receive consideration for employment without regard to individual characteristics that make us unique such as our backgrounds, experiences, qualities, talents, traits, beliefs, and preferences.
Responsibilities:
Accounts Payable Processing- Preparation and posting of Accounts Payable invoices, credit notes and contras for assigned countries via AP Document management system. Match invoices to purchase orders and raising queries through to resolution.
- Preparation and payment of supplier invoices, employee expenses, payroll, social taxes and intra company bank transfers for nominated sector(s). Ensures correct approval and controls are adhered to.
- Preparation of monthly supplier reconciliations for assigned suppliers.
- Review of GRNI (goods received not invoiced) and queries aged items.
- Post variances on invoices to Purchase Price Variance.
- Review of Open Purchase Orders to ensure timely and accurate receipt.
- Prepares book entries for direct debits, cash transfers, bank charges and foreign exchange.
- Prepare AP ledger and analyse Aged Payables reports, identifying, investigate and resolve queries.
- Upload payments onto banking platform for approval
- Prepare weekly cash movement analysis. Assist with cash flow analysis and alerts senior finance managers to cash flow concerns.
- Prepare journal and reconciles credit card transactions.
- Support intercompany reconciliation process.
- First tier contact with bank service desk for issue resolution
- Provide first tier support to Accountants to include general ledger journal preparation and reconciliations.
- Support the quarterly identification of unrecorded liability control.
- Reconciliation of monthly general ledger bank timing account for nominated countries.
- Ensure relevant AP accruals are booked and communicated.
- Prepare daily and monthly bank reconciliations for nominated bank accounts.
- Complete all monthly payroll payments into Company banking system including payroll and payroll tax. Ensures all payrolls are appropriately approved for payment.
- Preparation and posting of employee expense claims via Concur (automated expense system). Includes processing and reconciliation of company credit cards.
- Reconciliation of Concur’s monthly expense general ledger account.
- Prepare and enter weekly journals for all concur travel and expense claims.
- Monitor and resolve overdue expenses.
- Ensure compliance with the EIMEA travel and Entertaining Policy.
- Assists with testing for upgrades to the ERP system.
- Supports the implementation of ad hoc and goal driven projects relating to Accounts Payable.
Perform other related activities as needed to support corporate objectives. Act in the best interest of the company by applying stated corporate values and priorities to all communications, decisions, and actions.
Qualifications:
- 3+ years relevant AP accounting and reporting experience.
- 2+ years experience supporting and processing AP internationally, preferred.
- Management Accounting experience, a plus.
- Structured, organized, excellent communication skills for liaising with country staff where English is not usually a first language and detail orientated. Second language desirable.