Talent Acquisition and Business Development Team Coordinator - London

Background and purpose of the role:

The Team Coordinator will help to ensure the candidate interview and onboarding processes are run efficiently and to a high standard.

This position will also provide exposure to broader talent initiatives and the potential to develop further within the Talent group/ global HR team over time.

Duties and responsibilities:

• Schedule and coordinate interviews (onsite, remote, multi-stage) across global offices and time zones, ensuring a seamless candidate experience
• Own and manage logistics for in-person interview assessments, including preparing materials, booking rooms, and liaising with IT where necessary
• Maintain and update candidate records and interview feedback in internal tracking systems and recruitment tools
• Support the drafting and posting of job descriptions and role briefs in alignment with internal templates and team requirements
• Act as a point of contact for candidates throughout the interview lifecycle, providing timely updates and logistical support
• Manage recruiter inboxes and candidate pipelines to ensure high responsiveness and organisation
• Liaise with recruitment agencies to support scheduling and logistics
• Collaborate closely with the Talent and Business Development teams on search mapping projects, market research, and process improvements
• Support ad hoc team administration including team meeting agendas, project tracking, and reporting
• Ad hoc projects and requests to support the Talent and Business Development teams

• 1–3 years' experience in a coordination, recruitment, or HR support role—ideally within financial services, executive search, or a fast-paced professional environment
• Experience working across multiple time zones and juggling competing priorities
• Strong organisational and time management skills with a meticulous attention to detail
• Excellent written and verbal communication skills
• Comfortable handling confidential information with discretion
• Proficiency with Microsoft Office (especially Outlook, Word, Excel, PowerPoint)
• Calm, proactive and solutions-oriented mindset, even under pressure
• Strong team player with a flexible, can-do attitude
• Familiarity with applicant tracking systems and scheduling tools (e.g., Greenhouse, Workable, or similar) is a plus

Benefits

Capula is committed to helping all employees flourish in their roles by supporting your professional development and offering exposure to challenges that you may not encounter in a larger organisation.

We will provide:

• A competitive salary and bonus scheme with annual reviews
• 25 days' paid annual leave
• Excellent staff development and training opportunities
• Corporate gym membership (and a complimentary wellness space in our London office)
• Free breakfast, lunch, and dinner in our employee restaurant
• Medical insurance and other benefits