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Personal Profile: To ensure that the administration of Weston-super-Mare AFC is completed to a high standard and on a timely basis.

Ensure that services provided meet organisational standards and uphold the core values of Weston-super-Mare AFC.

Main Responsibilities Overview:

• Open facilities and locked when required.
• Ensure lights and heating are off when not required.
• Respond to all emails and phone calls or forward to relevant person.
• Normal Bar Duties.
• Ensure Club Cleaning Procedures followed.
• Receive all deliveries and store suitably.
• Promote/market facilities to increase revenue.
• Booking of Somerset Suite Function Room / Board Room on to Outlook Calendar.
• Booking of 3G / Langford Pitch / 9v9 Pitch on to Outlook Calendar.
• Update OTIS system of 3G usage.
• Price reviews with Managing Director.
• Support Commercial Director with all commercial activity.
• Complete all sponsorship admin on completion of agreements, artwork, contract, media
• Letter writing when required.
• Mini bus usage log and keys
• Ad hoc signage as and when required.
• Fire Drill Rota.
• Cook basic food menu when required.
• Administer Family Match Day Pass requests for charity/raffle prizes.
• Season Ticket Processing / Renewal Letters.
• Match Day Posters – Printing and distribution.
• Sponsors Meals – gain menu choices, notify Chef & Ann Sheppard.
• Club and Sponsor Signage – liaise with Sponsors / Marketing team on design of relevant artwork.
• Club and Sponsor Signage – liaise with Club Signage Maker for production and installation.
• Welcome Signs for First Team / U19 / U18 Oppositions and Officials.
• Sponsors / Away Directors Welcome and Passes (include menus for sponsors on reverse of table welcome)
• Ground Grading – ensure club maintains relevant ground grading
• Manage the square system with price changes and correct devices for all events.
• Website admin to cover all areas with the support of the Director of Operations, this includes fun weeks, individual coach training, match tickets, away supporter bus and sponsorship/commercial.

• Club Licence – Ensure Club Licence is relevantly applied for and gained.
• Club Accreditation – Ensure Club Accreditation is relevantly applied for and gained.
• Club Affiliation - Ensure Club Affiliation is relevantly applied for and gained.
• Scouting – obtain agreement from our football management team / scout to attend matches.
• Media – obtain agreement from the operations director / media to attend matches
• Opponents Board Room Guests / Opponents Team & Staff / Match Officials food requirements – notify Ann Sheppard.
• Ladies & Junior Secretaries – provide assistance when required.
• WGS – liaise with Ladies & Junior Secretaries to ensure prompt payment of invoices.

• In the lead up to a fixture arrange for relevant number of turnstile operatives to be available, based on Club Secretary notice.
• Arrival for 11:30am on Saturday.
• Be provided with a radio to be able to communicate with entire team on channel 15.
• Ensure all Car Park Barriers and Cones are placed out, Tuesdays Only (Bar Staff put Saturday)
• Distribute all relevant paperwork for Stewarding & Turnstile Team

(will be in the Stadium Match Day Operations box file): o Players / Officials / Sponsors Entrance List

• Collect all relevant ‘floats’ for Stewarding & Turnstile Team from Bar Staff
• Ensure all relevant equipment is available for Stewarding & Turnstile Team, including programmes.
• Check Turnstile equipment prices are correct.
• Lead Stewarding & Turnstile Team pre-match brief at 12:15.
• Ensure Stewarding & Turnstile Team are in position promptly.

• Ensure Defibrillator is taken from stored location to be placed by Match Announcer during match.
• Provide Turnstile Team with any assistance they may require throughout match.
• Provide stewarding team with any assistance they may require throughout the match.
• Ensure Ball Persons arrive on time and are in position when required.
• Provide Turnstile Team with any technical assistance as and when required.
• Team Sheets:

• 1x A3 version for display in cabinet.
• Relevant number on A4 for Board Room (Home/Away/Sponsors).
• Relevant number on A4 for Home / Away Media Teams.
• 60 x A4 for Turnstiles.
• Ensure re-distribution of Match Day Programmes between turnstiles when required.
• Maintain communication with Turnstile Attendants for all matters relating to supporter entry.
• Maintain communication with Ball Persons to ensure they are collecting balls and returning to technical area promptly and correctly.
• At half-time carry out cashing up of gate sheet
• Distribution of wages from gate sheet
• Ensure all Car Park Barriers and Cones are put away.
• By end of game ensure fixture board outside front of stadium is updated with next match details.
• Ensure Defibrillator is placed back in stored location from area by Match Announcer after match.
• Ensure ALL steward radios and turnstile equipment is placed back in locked storage cupboard and placed on charge at end of game.
• Provide turnstile attendants after-match de-briefing when required.

Work authorisation:

• United Kingdom (required)

Work Location: In person