School Administrative Assistant

Jeannine Manuel School is seeking to appoint an Administrative Assistant for an immediate start.

The Administrative Assistant is responsible for supporting with the administrative and organizational processes within the school. They will also act as an initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

The ideal candidate will be proactive, enthusiastic and approachable, and will have strong administrative & IT skills. Experience working in a school is not necessary but would be considered a plus.

General duties will include:

• Assisting the School’s Management team with the day to day running of the School;
• Ensuring the monitoring and safety of the pupils during the school day, namely by efficient and accurate record-keeping;
• Assisting staff and pupils with the information and support they need;
• Writing and sending email responses that are professional and uphold the school’s vision and values;
• Keeping records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times;
• Seeking support from other colleagues where necessary to respond to complex enquiries;
• Responding to messages promptly and accurately, passing on information to relevant staff members as necessary;
• Updating manual and computerised records/information systems;
• Assisting with managing the school’s email inboxes, ensuring the school meets its expected response times and emails are forwarded to the relevant staff members as necessary;
• Organising and distributing incoming and outgoing post;
• Providing administrative support to staff as needed;
• Covering at reception where necessary - helping to deal with telephone and face-to-face; enquiries efficiently and in a professional and supportive manner;
• Ordering, monitoring and managing certain stock;
• Carrying out filing, printing and photocopying;
• Assisting with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required.

Desirable skills & experience:

• Experience working in a school;
• Excellent computer skills, including knowledge of Excel or other data manipulation tools;
• Outstanding communication & organisational skills;

Please note that this is not a term-time position.

In addition to competitive salaries and pay progression, Jeannine Manuel School offers a generous benefits package which includes:

• Access to extensive professional development opportunities
• Access to a Private Medical Insurance (80% cost cover by the School)
• Pension Auto-Enrolment Scheme
• Free Income Protection and Life Cover
• Travel Card Loan
• Access to Gym Membership (the School cover 80% of the Gym Membership)
• Tech Scheme and Cycle Scheme

Bursaries are available for the children of staff employed by the School.

The School is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

All personal data will be processed for its intended purpose only, and in accordance with the Data Protection Act 2018, and the GDPR. For more information about the School’s Privacy Policy, please see our website.

Charity No: 1158643