Payroll & Benefits Administrator

Job overview

Would you like the opportunity to join a progressive and forward thinking Payroll and Pensions service?

We are looking for an experienced individual to join us as a Payroll & Benefits Administrator, who can bring a wealth of payroll experience to join our team of 21 exceptional payroll colleagues. We are based at Brittany House, Brest Road, Plymouth; in close proximity to the main Derriford Hospital site.

We provide a payroll and pensions service for University Hospitals Plymouth and South Western Ambulance Service, producing around 230,000 payslips per annum.

We are looking for a knowledgeable individual who has a great mind for numbers and excellent analytical skills

The ideal candidate will need to demonstrate in depth knowledge of the payroll service including ESR, NHS terms and conditions and statutory payments such as SSP, SMP, SAP, Student Loans and Attachment of Earning orders. The successful candidate will be accountable to the Payroll & Benefits Advisor.

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Shortlisted candidates will be invited to participate in a selection process, which will comprise of a formal interview.

• To ensure that Payroll & Benefits data is processed in accordance with defined service centre procedures.
• To provide information for statutory reporting required of client organisations.
• To provide day to day administration of car leasing schemes.
• To provide day to day local administration of the NHS Pension scheme and alternative NEST Pension scheme.
• To investigate and respond to enquiries and queries from employees of client organisations and to provide assistance and advice as required.
• To ensure that work is completed in accordance with timetables for each payroll processing period.

Working for our organisation

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Detailed job description and main responsibilities

General

¨ Ensure service centre procedures are used at all times and any necessary updates or amendments are reported in a timely manner

¨ Plan workload on a daily basis to ensure weekly, monthly and annual timetables and deadlines are met

¨ Use a computer to input payroll & pension data with speed and accuracy and to resolve queries as required

¨ Implement all internal processes and procedures set by Payroll & Benefits Manager and are influential in assisting the Payroll & Benefits Advisors by suggesting areas for improved service delivery

¨ Regularly assist in the training of new Payroll & Benefits Administrators during their 2-year training period

Payroll

This knowledge will be acquired over a 2-year training programme

¨ Responsible for the input of all appointment, change, termination, pension and additional payment forms to ensure compliance with terms and conditions of service and client organisation policies

¨ Analyse and interpret payroll and expense forms to ensure accurate payments are made

¨ Make complex calculations about payments including the rectification of under and over payments

¨ Investigate payroll, expense and time and attendance queries and analyse detailed payroll, expense and time and attendance data to identify errors requiring an expert knowledge of how payments are made and calculated to a net payment

For further details please see attached JD&PS.

Person specification

Knowledge and Experience

• Previous demonstrable payroll experience and use of computerised payroll system
• Use of Windows based applications
• Proven working knowledge of general office procedures and practices

• Demonstrable experience of the large corporate Electronic Staff Record system

Qualifications

• NVQ Level 4 or equivalent demonstrable experience in a similar role

Aptitude & Abilities

• Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
• Attention to detail

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details

University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.