School Administrator (Sixth Form)
Higham Lane School is delighted to welcome applications for the post of School Administrator (Sixth Form) to start as soon as possible.
Applications are invited from suitably-qualified, organised candidates to provide a Sixth Form receptionist service and clerical support to the School and Sixth Form College. The successful candidate will be able to work under pressure including meeting deadlines and be the first point of contact for students/ and or visitors.They should be able to take responsibility, work on their own initiative and make their own decisions.
General Duties and Responsibilities
Responsibility for others:
The post has some impact on the well-being of individuals or groups (ie physical, mental, social, health and safety).
Responsibility for staff:
The post has no or limited direct responsibility for supervising other staff though may be expected to demonstrate tasks or advise/guide new employees, work experience or trainees.
Responsibility for Finance:
The post has no or limited direct responsibility for financial resources other than occasional handling small amounts of cash, processing cheques, invoices etc.
Responsibility for physical resources:
The post has some direct responsibility for physical resources, involving the careful, accurate, confidential, and secure handling and processing of information.
Typical tasks
Reception:
Ensure Sixth Form reception area is welcoming and tidy.
Showing visitors around.
Deal with routine enquiries, providing general information about the Sixth Form and its activities – in person, by phone and email.
Be a first point of contact for students/pupils requiring help/support and referring them to other appropriate staff in Sixth Form / Main School.
Office duties:
Ensure supply of and maintain stationery and office supplies.
Maintain records / files / data bases, inputting and retrieving information including liaison with external services as required as well as student monitoring (rewards, behaviour and attendance).
Monitor attendance and punctuality of sixth form students, ensuring reasons are obtained for all absences and lates. Process Leave of Absence requests received from Sixth Form students.
Regularly update the Sixth Form attendance tracker.
Assist with the organisation and administrative support for taster lessons, applications, interviews and the enrolment of prospective students.
Undertake word processing, generating standard letters.
Assist with student welfare and, where possible, be part of the team of First Aiders.
Assist in the organisation and coordination of sixth form events to include Information Evenings, Open Evening, Student Progress Evenings, Year 12 Experience Day and other similar events.
Organise the preparation of Sixth Form marketing information.
Award House points and negative points using Class Charts as necessary.
Update the National Careers Service portal on at least an annual basis.
Provide administrative support to the Assistant Headteacher (Head of Sixth Form), Assistant Heads of Sixth Form and Sixth Form tutors.
Set up Sixth Form related questionnaires and collate results.
Oversee and co-ordinate Sixth Form room changes and room bookings.
Maintain accurate fire registers for Sixth Form Tutor groups.
Organise and co-ordinate Year 12 Careers Interviews.
Any other general clerical duties as required that are commensurate with the role.
Note: These are broad descriptions of the types of duties/activities expected of a post at this level, for illustrative purposes. They are not intended to provide an exhaustive list of duties.
At Higham Lane, our staff are our most precious resource. We are committed to offering you:
- excellent continuous professional development
- reduced workload
- behaviour for learning that empowers teachers to teach and students to learn
- a range of imaginative approaches to ensure staff wellbeing
- free, onsite parking
- subsidised eye care for extended VDU users
- a Gym Membership Scheme
- a Cycle to Work Scheme
- free lunch for duty staff
- an Employee Assistance Programme, providing practical and emotional support
- an Employee Benefits Scheme, offering discounts on everyday essentials
How to apply
Please apply by clicking https://centralenglandacademytrust.faceed.co.uk/vacancies
Alternatively please visit our school website (www.highamlaneschool.co.uk) and click on ‘Job Vacancies’. The deadline is 9am on Monday 2nd June 2025. Interview date to be confirmed.
If you would like to have a chat about this post or arrange an informal visit to see our school, please contact Tom Sears , Assistant Headteacher (Head of Sixth Form), on 024 7638 8123.
Please note that the school reserves the right to close the application process early if we identify suitable candidates. To avoid disappointment, please submit your application as soon as possible.