[ref. c00040521] Admin Officer (AO) - Band 3 - Brook Street
Contract: 6 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week)
Hourly Rate: £11.59 per hour
Job Description:We are currently seeking an organised, motivated Admin Assistant The successful applicant will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Performance Audit and Compliance
- Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
- Measuring the Quality of Prison Life (MQPL) o His Majesty's Inspectorate of Prisons (HMIP) visits o Subject access requests o Official Correspondence
- Complaints, Risk Register
- Independent Monitoring Board (IMB), Action Plans, Self-audit programme o Procuring goods and Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Canteen administration including Quarterly Review
- IT administration
Requirements:
- Able to follow well established processes and detailed instructions.
- Strong administrative skills with proficiency in Microsoft Office packages
- Excellent communication skills, both written and verbal.
Benefits:
- Weekly pay, holiday and pension scheme
- Location accessible by car, train or bus
- On site parking
Application Process:
If you are interested in this position, please apply online with your CV in WORD format.
Please note this role will require HMPPS vetting which can take approx 4 weeks to come through and the successful applicant will need to wait for this to be in place before stsrting.
Important:
Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years.This process may also include obtaining character references and/or other evidence to cover periods of unemployment.
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR resourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in.We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.