Recruitment Assistant

Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

Join our team within General Human Resources as a General Recruitment Assistant. In this pivotal role, you will be instrumental in ensuring a safe, efficient, and effective recruitment process for professionals across the organisation both clinical and non-clinical with the exception of Doctors and Dentists.

We are looking for a talented individual who is passionate about making a difference in healthcare recruitment. If you are eager to contribute to a team that values excellence and precision, we would love to hear from you.

Main duties of the job

The main duties of the roles include:

• Manage Candidate and Vacancy Caseloads: Oversee the recruitment process for clinical and non-clinical staff within the Trust. This includes placing adverts, scheduling interview panels, inviting candidates for interviews, conducting employment checks, issuing contracts and offering guidance on policies and terms and conditions. This is done within a strict timescale to achieve the Trust's recruitment objectives.
• Collaborate Effectively: Work closely with Recruitment Advisors and your team, the Recruitment Manager and Trust managers to assure that recruitment is safe and timely. Supporting the development of recruitment processes.
• Ensure Compliance and Efficiency: Maintain a smooth, efficient, and compliant recruitment process, adhering to best practices and regulatory standards.
• Deliver Exceptional Service: Provide excellent customer service to both hiring managers and potential new hires, ensuring a positive recruitment experience for all parties involved.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

For a detailed job description and more information on the main responsibilities, please see the job description and person specification which accompanies this advert – when completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Interviews are expected to take place in person.

Person specification

Qualifications

• Five GCSE's (or equivalent) at Grade C or above in English and Maths/ Or proven experience to equivalent level
• NVQ Level 3 in Administration (or equivalent), OR Extensive Experience equivalent to NVQ Level 3 in a full range of Microsoft Office programmes with Experience of planning and managing complex administration processes within established timeframes and experience of providing advice to customers and problem solving skills

Experience

• Previous Clerical Experience
• Previous Experience in a customer facing role

Special Skills/PROUD Values

• Ability to consider customer/client needs and balance this with required standards and compliance
• Supports the Trust to provide excellent patient care with a knowledge of employment standards and compliance
• Excellent communication skills with a professional manner
• Ability to demonstrate tact and sensitivity, braking down barriers to understanding
• Use of initiative and work with limited supervision
• Take responsibility for own actions
• Effective organisational and prioritisation skills
• Be a team player and willing to work alongside others
• Demonstrate ability to work to strict or conflicting deadlines
• Demonstrate a high level of accuracy using electronic and paper systems
• IT Skills including Microsoft Office, electronic databases
• Specific use of excel to generate and amend data to inform decision making
• Understanding of GDPR, information governance and confidentiality

• Working Knowledge of Electronic Staff Record (ESR) online recruitment or people data management systems

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.