Transport Co-ordinator

In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible

IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM

All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment or education references covering 3 years. If you have gaps you will be required to provide character references. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment or education references covering 3 years.

Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.

Job overview

We are seeking a detail-oriented and organised Transport Office Co-Ordinator to support our busy transport and logistics team. The successful candidate will be responsible for ensuring smooth administrative operations within the transport office, handling documentation, coordinating vehicle documentation and providing support to drivers and management.

• Provide administrative support to the transport and logistics team.
• Prepare and manage transport documentation including delivery notes, manifests, and invoice
• Communicate effectively with drivers, warehouse staff, and external clients.
• Maintain accurate records of transport and warehouse operations.
• Monitor compliance with transport regulations and company policies.
• Monitor and assist quality management systems.
• Handle incoming calls and emails, resolving queries promptly.
• Update databases and spreadsheets with delivery and transport information.
• File and archive documents in accordance with company policies.

Working for our organisation

QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.

QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.

We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).

In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.

QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.

• Strong organisational and time management skills.
• Excellent attention to detail.
• Confident communicator with good interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

Knowledge of transport regulations and logistics processes (desirable but not essential).Experience using Quality management systems (QMS) is an advantage

Person specification

Qualifications

• Minimum of 4 GCSE’s, with at least a 4/C in English and maths
• Willing to undergo any educational/development routes necessary to the role

• Computing GCSE is desirable

Knowledge

• Excellent communication skills both written and oral.
• Team player
• Ability to work under pressure and to tight deadlines.
• Able to influence and sell in ideas at all levels

Applicants who have not been contacted within 4 weeks of the closing date are to assume that their application has been unsuccessful.

Gateshead Health NHS Foundation Trust is a smoke free organisation in line with Smoke Free Gateshead