Pharmacy Distribution Support Officer
If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -
Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg
The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
This post has been newly created to support Welsh Government and NHS Wales achieve key objectives for managing medicines efficiently and resourcefully across Wales. These objectives include centralised management of seasonal vaccinations (Influenza and Covid-19 booster programmes) and the development of a medicine buffer stockpile.The activities within this role will be performed under the Wholesale Dealer Authorisation (H) Regulations.
The ability to speak Welsh is desirable for this post: English and / or Welsh speakers are equally welcome to apply.
This post has been newly created to support Welsh Government and NHS Wales achieve key objectives for managing medicines efficiently and resourcefully across Wales. These objectives include centralised management of seasonal vaccinations (Influenza and Covid-19 booster programmes) and the development of a medicine buffer stockpile.The activities within this role will be performed under the Wholesale Dealer Authorisation (H) Regulations.
The role will be based at NWSSP Medicine unit at Imperial Park 5 with a requirement to attend Picketston site (St Athan) to perform stock maintenance and distribution activities on stored medicines include Controlled Drugs (CD’s) vaccines and other prescription only medicines (POM).
The ability to speak Welsh is desirable for this post: English and / or Welsh speakers are equally welcome to apply.
Main duties of the job- Provide day to day administration support to the pharmacy procurement function, including stores, distribution and pharmacy goods-in areas, managing the electronic records of sales and finance reports to ensure they are current,
- Lead on the processing of orders under a Wholesale Dealers Authorisation (WDA) to provide an efficient service to internal and external customers, patients, carers and other healthcare professionals,
- Participate in the over labelling and pack down activities and co-ordinate transport / dispatch of customer orders via Health Courier Services (HCS) transport hub,
Working for our organisation
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Detailed job description and main responsibilities
You will be able to find the full Job Description and Person Specification attached in the supporting documents or click “Apply now” to view it in Track
Person specification
Qualifications and Knowledge
Essential criteria- A Level qualification or able to demonstrate the equivalent level if knowledge skills and experience.
- Standard IT skills using software programmes including Microsoft Word and Excel, email and keyboard skills,
- NVQ Level 2 in Pharmacy Procurement services or equivalent knowledge of pharmacy procurement,
- CIPS Level 2 certification / RSA Typing stage III or equivalent,
Experience
Essential criteria- Admin/ clerical experience including filing and computer work.
- Experience of working in a procurement / stock control function
- Experience of providing customer service
- Previous experience of working in the NHS
- Understanding of health and safety regulations
- Understanding and knowledge of Good Manufacturing Practice (GMP) and Good Distribution Practice (GDP)
Skills and Attributes
Essential criteria- Excellent communication skills, both verbal and written Good telephone manner and a high level of message handling skills. Interpersonal skills to provide good customer care, diplomacy, tact and awareness of others.
- Ability to work well in a team and independently.
- Excellent organisation and problem-solving / analytical skills.
- Good numeracy and literacy to a high standard with the ability to work with high accuracy.
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
We are committed to flexible working and equal opportunities.
If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.
Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.