Senior Medical Secretary - General Surgery
Stockport NHS Foundation Trust
There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff.In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.
Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.
Our values ‘We Care, We Respect, We Listen’ are at the heart of everything we do, and come from our promise: ‘Making a difference every day.’ They drive the behaviour and actions for everyone in our organisation.
In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.
Greater Manchester Continuous Service Commitment
As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service).If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.
Our Values:
We Care
About each other
Our patients and their families
The communities we serve
The environment
We support them and deliver on their promises
We Respect
Each other
Our patients and their families
Our partners
We are kind and helpful, and we expect the same in return
We Listen to
Each other
Our patients and their families
Our partners
We act and learn from what we hear
Job overview
To provide an effective and efficient Senior Medical Secretary role to named Consultants within the General Surgery service.
Main duties of the job
An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Surgery, GI and Critical Care Division at Stockport NHS Foundation Trust.
As a team player you will be responsible for providing a full secretarial service to the Gastroenterology department within the Division. The post holder will be required to use computerised systems such as PAS (Patient Administration System) Advantis and the Winscribe Digital dictation system.
The successful candidate will have previous secretarial experience and will possess excellent organisation, communication, typing skills and the ability to work in a team environment.
Working for our organisation
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance – for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union– for local financial advice
Detailed job description and main responsibilities
Main Duties and Responsibilities- To provide senior medical secretarial service directly to named Consultants.
- To ensure RTT (18 week pathway) status is recorded accurately and is up to date.
- To collate information for clinical audits if required.
- To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.
- Arranging appointments as required.
- Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.
- To be responsible for and collation of investigation results.
- Responsible for obtaining relevant investigation results from PACS and Intranet result service.
- To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.
- To ensure patient pathways are updated as appropriate.
- To respond to enquiries received from GP’s and other Health Personnel, patients and relatives.
- To maintain patient records and track notes electronically in a manner acceptable to the Trust.
- Engage in the use of Evolve and all other electronic patient notes system.
- To observe absolute confidentiality of all information obtained in the course of your work.
- To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.
- To actively participate in the introduction of and use of information technology.
- To cover, as practical, other secretarial team members absences.
- To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person specification
Qualification
Essential criteria- RSA II or equivalent
- 5 GCSE inc English
- AMSPAR medical qualification or equivalent experience
Knowledge
Essential criteria- Medical Terminology
- Knowledge of NHS systems
Skills and Abilities
Essential criteria- Prioritising workloads
- Excellent communication skills
Experience
Essential criteria- Medical secretarial experience
- Experience within an NHS/Healthcare setting
Applicants are encouraged to read the documents attached to this vacancy before applying, including the job description and person specification and the information for applicants which includes useful information to assist you in completing your application.
From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible.
Please note that all correspondence will be via your NHS Jobs account. Unfortunately we are not able to acknowledge each application. If you do not hear from us within four weeks of the closing date, please consider that you have not been shortlisted on this occasion.Please also note that Stockport NHS Foundation Trust are unable to refund Interview expenses or re-location costs.
Stockport NHS Foundation Trust is committed to promoting and championing a culture of diversity, fairness and equality for all applicants and employees. Applications are welcomed from all backgrounds and we strive to reflect the community we serve in our diverse workforce.Our "two tick" kite mark guarantees a candidate with a disability, who fulfills the essential criteria, an interview at the Trust. We can make reasonable adjustments, and offer support and advice in a variety of ways on request.