Contracts Manager

Overview:

Airswift are currently recruiting for a Contracts Manager to join their project delivery team in Wilton.

In addition, the candidate will have experience of the management of the entire procurement process (i.e. throughout the pre-award and post-award periods) for complex engineering construction works.

Responsibilities:

• Provides contract management expertise to the allocated project(s).
• Support the Project Management Office (PMO) in the management, in all aspects, of all Construction and Engineering Contractors during the Pre-contract and Post-Contract Administration activities.
• Prepares and negotiates Non-Disclosure/Confidentiality Agreements.
• Compiles Solicitation and Expression of Interest Documents.
• Prepares Market Analysis of the returns.
• Utilises the clients project processes and procedures (Knowledge/Requis/CRM).
• Prepares Prequalification Criteria and Prequalifies Contractors.
• Compiles Request for Information and Request for Proposal (RFP) / and or Invitation to Tender/Bid (ITT/B) evaluation plans.
• Initiates and chairs the RFP/ITT/ITB Kick-off meeting.
• Compiles the Individual Contract Plan and strategy for an RFP/ITT/ITB.
• Expedites input to an RFP/ITT/ITB package and compiles the physical package for review and issue.
• Performs qualification exercises to select bidders for RFP/ITT/ITB from the Project Bidders List and issues the bidders' list for review and approval.
• Administers Customer and Company contracting strategy papers.
• Initiates and chairs RFP RFP/ITT/ITB explanation/clarification meetings/registers and writes and issues consequent minutes.
• Receives and handles all queries from bidders including co-ordination of discipline response to queries. Indicates distribution of correspondence.
• Co-ordinates visits by Bidders to the Project worksite (as appropriate);
• Facilitates the RFP/ITT/ITB evaluation process; performs Commercial evaluations.
• Initiates and chairs bid clarification meetings, writes and distributes minutes.
• Participates in pre-construction kick off meeting; writes and distributes minutes
• Utilises the clients project processes and procedures (Knowledge/Requis/CRM).
• Receives all correspondence from contractors, initiates distribution and close out.
• Maintains correspondence, Site Instructions and Contractor change registers.
• Maintains Securities (Bonds, Performance Guarantees, Insurances, etc.) and tracks for expiry.
• Either replies to Contractors' correspondence where the subject is solely Contract-related or co-ordinates the review of and replies to such correspondence with other Customer/departments/disciplines.
• Provide Contractual interpretation for Project Team.
• Review and advise Contractual impact of Site Instructions to Construction manager.
• Liaise with Supervision on the Management and overseeing of TQ’s, NCR’s, Concessions etc.
• Ensure contractual deliverables are submitted by Contractor in a timely and an acceptable manner.
• Ensure contractual compliance by Contractor.
• Attendance and chairs Contractor progress meetings, writes minutes, etc.
• Attendance and participation in Contractor Trend / early warnings Review Meetings.
• Administer and reporting through the applicable tools.
• Raises initial Back charge documentation accruing from work by Contractors.
• Reviews all requests for compensation for extra work from Contractors and co-ordinate their further review and approval.
• Raises regular Contract Amendments for inclusion in the Contract Price of approved changes.
• Reviews Contractors' applications and invoices for Contract compliance and co-ordinates the review by other disciplines/departments.
• Participates in Risk review meetings.
• Co-ordinates the process of Contractor Performance Evaluation.
• Performs all work at the direction of the Consultant and Customer Contracts Management, needed to address and settle claims from. Contractors.
• Receives Contractors' Notices of Completion and co-ordinates the issue of Notices of Acceptance/Rejection in reply.
• Performs close-out of Contracts.

Qualifications:

• Degree in Quantity Surveying, Construction, Engineering or Law (or equivalent).
• Member/Associate or Fellow of relevant recognised professional Institution (e.g. RICS).
• Significant experience of managing pre-contract processes (including pre-qualification, preparation of Invitations To Tender, selection and award of contracts).
• Significant experience of managing all post-award processes (general contract administration, change control, claims avoidance and management, final accounting, dispute resolution, etc).
• The ability to communicate effectively both verbally and in writing.
• Able to cope in a complex and dynamic environment.
• The ability to convey arguments and propositions in personal relationships.
• Adept in the use of software and reporting systems (e.g. CRM (or similar), Excel, word, Powerpoint, Outlook, TEAMS etc.)
• Service delivery (where required).
• Team player but also capable of working independently and self-starting.
• Ability to identify and meet Customer needs.
• Experience in the industrial engineering (e.g. mining, mid-stream/upstream oil & gas, chemical, process plant, etc) industry.
• Strong understanding of contractual risk and contract law.
• Strong experience of published standard forms of contract (e.g. FIDIC, IChemE, LOGIC, NEC, etc) standard and bespoke forms of contract.
• Involvement in Contract Work Practices.
• Experience of working without supervision.
• Sound knowledge of relevant statutes, and interpretation of commercial contracts.
• Understanding of construction methods, processes and concepts and the application of such knowledge.
• Basic ability to interpret relevant national industry codes and standards and Customer specifications.
• Strong working knowledge of the fundamental requirements of the discipline, and the basic requirements of other disciplines.